This position will be responsible for developing, documenting, and supporting standardized and/ or customized reports and administrative responsibilities. Taking full responsibility for the Operations Data/ Admin Office in the absence of the Operations Data Admin Manager.
Closing date: 11 June 2024
Location: Reitz, Free State
Requirements
- Grade 12 or NQF Level 4 equivalent.
- Certificate / Diploma in Office Administration will be advantageous.
- 2 – 5 Years’ Admin/ data-capturing experience.
- Some experience supervising a team.
- Prior admin experience in an abattoir/ agricultural environment will be advantageous.
- Good understanding of invoicing.
- Knowledge of Avihance and NAV.
- Demonstratable Computer literacy: Excel, Word and Outlook.
- A willingness to work overtime, incl. on weekends when required.
Duties and Responsibilities
Administrative:
- Prepare presentations, proposals, and analysis as assigned.
- Document control: Compile, edit and review of SOPs and other documents.
- Coordinate office activities and operations to ensure efficiency and compliance.
- General administration (including filing, answering telephones, sending, and receiving emails and preparing documents) where it is required.
- Provide administrative support to Operations and Management Teams.
Orders:
- Correspondence with suppliers and customers on CHEP related disputes.
- Admin, ordering and inventory control of CHEP.
- Utilize tools such as the CHEP Management System.
Planning:
- Planning of daily production plans (Fresh & Frozen).
- Correspondence with customers.
- Correspondence with the Sales, Dispatch and Processing Teams.
Reporting:
- Collect information/ data for reports.
- Utilize available programs such as NAV, Avocet, M-Query etc. to provide operational/ technical reports.
- Updating and capturing data for record purposes and reports.
- Compile new Operational Data Reports as required by Operations Management.
- Compile and analyze tables and graphs on available data.
Skills Required
- Logical thinking.
- Data capturing and analyzing skills.
- Statistical analyzing skills
- Communication skills.
- Must be a Team Player.
- Ability to work independently.
- Must be well organized.
- Be energetic and have a positive attitude.
- Must be able to take control of the office in absence of the HOD.
