Clicks Group is recruiting for a Clerk (Apply with grade 12)

Clicks is looking to recruit a permanent POD Clerk to work for United Pharmaceutical Distributors (UPD). The role will be based at the Cape Town branch and will report to the Department Manager (Dispatch).

Closing date: 03 June 2024

Location: Cape Town

Key Performance Areas:

  • Capturing of POD’s on the system and maintaining the flow of POD documentation
  • Accurately filing all courier trip sheets, manual trip sheets, P.O.D’s and waybills on a daily basis;

  • Ensuring that there’s no outstanding POD’s from Drivers
  • Retrieving necessary documentation from filing system as and when required

  • Ensure that POD’s are received timeously from courier companies
  • Handling queries relating to P.O.D’s in respect of UPEX, and UPD
  • Dealing with manual Trip sheets 
  • Stock returns 
  • Ensure high standards of housekeeping and cleanliness in your allocated area

Duties: Capturing of POD’s on the system and maintaining the flow of POD documentation

  • Receiving of copy trip sheets from print room
  • Check all POD documentation received from Driver and ensure customer signature, date and time reflected on POD, return POD documentation to driver if not completed in full

  • Capture non delivery of POD documentation on the “POD outstanding list”
  • Match original POD and trip sheet to the copy trip sheet received from print room and capture detail of the POD on the system

Duties: Handling queries relating to P.O.D’s in respect of UPEX and UPD

  • Locate invoice on the system
  • Locate scan date and log onto the internet to retrieve documentation
  • Locate POD according to waybill no

  • Duties: Manual trip sheets
  • Receiving of manual trip sheet from the relevant department
  • Separate filing of POD document 

Duties: Stock returns

  • Communicate with Debtors department to confirm stock returned from customer
  • Cancel POD
  • Capture POD in the credit returns book, indicating customer name, date, invoice or delivery no, and reasons for return
  • Forward credit returns book and stock to credit returns department, they sign for receipt of stock 

Experience and Education:

  • Matric / Grade 12 / Abet level 4
  • 1 years experience in Pharmaceutical Industry preferable

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