SANCCOB is currently looking for a Receptionist based in Cape Town, Western Cape
Closing date: 04 July 2024
Location: Cape Town, Western Cape
Responsibilities
- Manage the switchboard and reception area so that it is welcoming, neat, and professional at all times.
- Secretarial duties including the welcoming of guests, preparing for meetings, and taking minutes of meetings, if required.
- Maintain and replenish office stock such as stationery, bathroom, and general supplies.
- Maintain an up-to-date drafted admin folder of first responders, staff contact list, “how to manual” and extension list.
- Assist with staff signing internal policy documents when required.
- Assist with shop sales if required.
- Assist with administration, filing, fundraising and ad-hoc duties.
Supporting the Procurement and Inventory officer as directed by the Accountant
- Receiving of deliveries, stock takes, inventory variance reports.
- Placing of orders, price checks, obtaining discounts and quotes
- Receiving invoices and supporting documents
- Ensure that all volunteers and interns meet SANCCOB’s driving requirements.
- Assist with basic bookkeeping duties including but not limited to receiving supplier statements and petty cash admin/control.
Assisting with management of the vehicle fleet and usage
- Managing the vehicle usage according to a pre-determined budget.
- Coordinate volunteer drivers for collections.
- Conduct weekly vehicle inspections and ensure that all company vehicles are well maintained.
Requirements
- Matric qualification: a tertiary qualification will be an added advantage.
- Minimum 5 years of working experience in reception or similar position.
- Valid Code 8 Drivers license
- South African citizen or valid work permit/residency
- Clear credit and criminal record (non-negotiable)
Competencies (please only apply if you have all the below competencies):
- Passion for seabirds and/or marine conservation, with a mission-driven work ethic and a positive attitude
- Ability to manage the front desk, receiving visitors on-site and telephonic enquiries in a professional and pleasant manner, and represent the organisation with high standard.
- Ability to work collaboratively within a small team but also to execute work independently and take the initiative when required.
- Emotional intelligence, including strong interpersonal skills and self-awareness.
- Deadline driven.
- Strong organisational skills and the ability to multitask.
- Computer skills (Microsoft Office Suite)
- Strong written and verbal communication skills
- A strong command of English as a working language is essential
