The IIE’s Varsity College, Nelson Mandela Bay Campus has a vacancy for a Receptionist
Closing date: 23 June 2024
Location: Gqeberha, Eastern Cape
Duties and Responsibilities:
Campus Reception and Switchboards Duties:
- Creates an organised front office environment (orderly systems, clean, professional and neat).
- Receives and welcomes prospective and current students, parents and guests by greeting and directing them appropriately.
- Builds relationships with students and parents through professional interactions.
- Operates the switchboard by receiving and directing calls promptly, professionally and efficiently and gathers the relevant information (i.e. reason for the call) from the caller to ensure that calls are directed to the appropriate staff member.
- Takes detailed messages when staff members are not available and delivers these messages timeously to the appropriate individuals.
- Deals with queries from students and directs them to the correct departments.
- Assists with intercom instructions.
- Organises the flyers and fact sheets at Reception in a neat and orderly manner and supports the Marketing Assistant/s in ensuring that the waiting area and interview rooms are neat and tidy.
General Administrative Support and Ad Hoc Duties:
- Provides administrative support to various departments as and when required.
- Maintains a list of all remotes and microphones for use in the lecture rooms, keeps record of who has taken them out and which ones are in stock and ensures that lecturers hand them back in good condition.
- Responsible for preparing, tracking and receiving of campus courier parcels, post and deliveries and notifying the relevant staff member/s promptly regarding collection or delivery updates.
- Receives deliveries for the National office (campus specific) and campus staff and ensures that they are collected or handed to the appropriate individual timeously.
- Supports the Marketing Assistant/s in booking appointments for the Full Time Student Recruitment team and assists with managing their diaries accordingly if required (campus specific).
- Assists with campus events and any ad hoc campus duties as and when required.
Competencies Required:
- Advanced Communication – verbal
- Switchboard
- Time Management
- Problem Solving
- Decision Making
- Ability to multitask and work under pressure
- Organisational
Minimum Education Requirements:
- Minimum of a Matric
Minimum Work Experience Required:
- Minimum of 1-2 years Reception experience
Additional Requirements:
- APPLICANT MUST HAVE RELIABLE TRANSPORT
- APPLICANT MUST BE WILLING TO WORK FLEXIBLE HOURS AND ON WEEKENDS
Core working hours:
Hours will be allocated on weekly basis based on the operational requirements needed for campus.
- Monday to Friday – 10:30 -19:30
- Friday – 12:00 – 14:00
- Saturday – 07:00 – 13:00
The IIE’s Varsity College is an Equal Opportunity Employer . However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.
