The HR Officer is primarily responsible for ensuring employee compliance with Jhpiego HR Policies and Procedures. The Officer provides first line query response and administrative support, advising employees and managers, writing correspondence, managing recruitment campaigns, administering payroll, ensuring monthly statistical reporting and HR database / systems management.
Closing date: Not specified
Location: ZA-Centurion
Responsibilities
- Facilitate recruitment processes for the organisation as delegated by the HR and Operations Manager.
- Assist line managers in compiling job descriptions and recruitment adverts.
- Ensure completion of appropriate employment and vetting checks and maintenance thereof.
- Prepare and issue contracts of employment and contract amendments.
- Carry out audits of contractors’ records to ensure their compliance with required vetting checks.
- Oversee new employee onboarding processes.
- Oversee probationary period reviews including issuing reminders to managers and confirmation letters to employees.
- Perform payroll and time and attendance functions and resolving any related queries.
- Coordinate with a variety of 3rd Party providers to maintain company benefits.
- Support annual performance review process for all employees.
- Track Learning and development and support activities related to this area.
- Coordinate employee wellbeing initiatives.
- Ensure compliance to legislative requirements i.e. BCEA, LRA, EEA, SDA, COIDA, OHSA etc.
- Prepare documentation required for legislative reporting (EE, WSP & ATR, COID etc.).
- Support organisational transformation initiatives (EE and Diversity, Change and OD)
- Act as an unbiased advocate for employee concerns to management.
- Provide generalist HR advice, guidance and support to all staff and managers and escalate complex issues to the HR an operations Manager.
- Oversee all departmental safety efforts to ensure compliance.
- Provide HR support to line managers on staff disciplinary, capability and grievance matters (escalating more complex issues to the Head of HR).
- Assist with creation, distribution, and collection of feedback from organizational surveys.
- Minute taking during team meetings.
- Supporting the HR and Operations Manager with any project work and undertake research as requested.
- Provide group trainings and facilitations as required.
- Supervise the HR Administrator as necessary.
- Perform any other tasks assigned from time-to-time.
Required Qualifications
- Degree or relevant qualification in Human Resources Management or related field
- 5 years relevant HR working experience as a generalist. Specialization in at least two Areas would be ideal.
- Experience with US government-funded NGO highly desirous.
- Experience working in a highly pressurized environment.
- Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel.
- Experience working of HR Information Management Systems
- Proficiency in both written and spoken English.
- An understanding of relevant legislation relating to HR e.g. BCEA, LRA, UIF, SDL, COID
- The ability to follow and provide advice on processes and procedures, including the ability to seek advice where appropriate.
- Experience working in a diverse organization.
- Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
- Proven ability to prepare correspondence, collate data and compile information to a high standard.
- Be cooperative, hardworking, flexible & dependable.
- Ability to show initiative in a wide range of tasks, recognising possible improvements and implementing solutions.
- Ability to communicate effectively, instilling trust and confidence.
- A high standard of interpersonal skills and demonstrated ability to show sensitivity and tact in dealing with confidential matters.
- Strong organisational and time management skills, attention to detail and the ability to manage conflicting priorities.
- Ability to collate data with the use of a database and produce various regular reports.
- Well-developed presentation, facilitation, and communication skills.
- Ability to research topics and report on recommendations.
- Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the goals/objectives set by the organizati
