Civic Nation is seeking a remote Part-Time Email Assistant to support When We All Vote’s digital engagement efforts. Learn about the responsibilities, qualifications, salary, and application process for this temporary position ending December 2026.
Civic Nation Opens Applications for Remote Email Assistant Position
Civic Nation is inviting applications for a Part-Time Email Assistant position supporting its flagship civic engagement initiative, When We All Vote. This remote opportunity offers aspiring communications professionals, recent graduates, and students the chance to contribute to one of the most recognized voter participation movements in the United States.
The role is designed for individuals with strong writing abilities, a passion for civic engagement, and an interest in digital communications. Working closely with the Communications Team and the Associate Director of Digital Engagement, the successful candidate will help create compelling email campaigns aimed at increasing voter participation and strengthening community engagement.
This temporary position offers flexibility, allowing employees to work remotely while gaining valuable experience in digital advocacy, email marketing, and campaign communications.
About When We All Vote
Founded in 2018, When We All Vote is a national, nonpartisan initiative dedicated to increasing voter participation across the United States. The organization focuses on closing racial and age-related voting gaps while helping to make civic engagement a normal part of everyday life.
The initiative works at the intersection of culture and democracy, using creative partnerships, voter education campaigns, grassroots organizing, and community outreach to encourage participation in elections. Through innovative programs and collaborations with influential voices, When We All Vote reaches millions of people annually and continues to inspire communities to become more engaged in the democratic process.
The Email Assistant will play a supporting role in these efforts by helping craft messages that educate, motivate, and mobilize audiences.
About Civic Nation
Civic Nation serves as an impact hub that brings together leaders, grassroots organizers, influencers, and communities to address some of the most pressing social issues facing the country.
The organization focuses on strengthening civic culture, expanding civic participation, and building civic power through collaborative initiatives and strategic campaigns. Several influential programs operate under Civic Nation’s umbrella, including:
- ALL IN Campus Democracy Challenge
- Change Collective
- It’s On Us
- We The Action
- When We All Vote
Through these initiatives, Civic Nation seeks to create meaningful social change by connecting people, ideas, and action.
Key Responsibilities of the Email Assistant
The successful candidate will support digital engagement initiatives, particularly the organization’s Party at the Polls campaign.
Core responsibilities include:
Supporting Email Strategy
The Email Assistant will collaborate with the Associate Director of Digital Engagement to help develop and implement email strategies that support voter outreach campaigns and civic participation initiatives.
Writing and Content Development
A significant portion of the role involves creating engaging email content that resonates with diverse audiences. The selected candidate will generate content ideas, draft email copy, and assist with broader campaign communications as needed.
Monitoring Campaign Performance
The role also includes tracking the performance of email campaigns and community partner mailing lists. By reviewing engagement metrics, the Email Assistant will help identify opportunities for audience segmentation and improved communication strategies.
Data Analysis and Reporting
Candidates will compile and analyze email performance data, helping the team understand audience behavior and make informed decisions regarding future campaigns.
Email Scheduling and Management
Using HubSpot and other email marketing tools, the Email Assistant will assist with building, scheduling, and managing email campaigns to ensure timely and effective communication.
Administrative Support
Additional responsibilities include providing administrative assistance to the Associate Director of Digital Engagement and supporting various digital communication projects as assigned.
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Who Should Apply?
Civic Nation is seeking applicants who are enthusiastic about communications, digital engagement, and civic participation.
Ideal candidates include:
- Recent college graduates
- Current university students
- Early-career communications professionals
- Individuals interested in nonprofit advocacy and political engagement
Applicants should have at least one year of experience writing and developing content for email marketing campaigns. Experience in nonprofit organizations, advocacy campaigns, political communications, or civic engagement initiatives will be particularly beneficial.
Desired Skills and Competencies
Successful applicants will possess a combination of writing, analytical, and organizational skills.
Preferred qualifications include:
- Strong copywriting and editing abilities
- Experience with email marketing campaigns
- Familiarity with digital analytics and reporting
- Ability to identify trends through campaign metrics
- Experience with HubSpot or similar CRM and email marketing platforms
- Strong attention to detail
- Excellent time management and organizational skills
- Ability to work independently and within collaborative teams
Candidates who have knowledge of voter engagement initiatives or civic participation programs may have an added advantage.
Additionally, Civic Nation values individuals who demonstrate cultural awareness, inclusivity, and a commitment to working effectively with people from diverse backgrounds and perspectives.
Salary and Work Schedule
The position offers a Washington, DC-based salary of $18.40 per hour.
Key employment details include:
- Remote work arrangement
- Part-time schedule
- Approximately 20–30 hours per week
- Temporary employment ending December 15, 2026
This structure makes the opportunity particularly attractive for students, recent graduates, freelancers, and professionals seeking experience in mission-driven communications work.
Application Process and Timeline
Interested candidates are required to submit:
- A current resume
- A concise cover letter addressed to Nandi Henderson
The cover letter should explain the applicant’s interest in Civic Nation and outline why they would be a strong fit for the organization.
Important Dates
- Applications Open: August 10, 2026
- Application Deadline: August 26, 2026
- Resume Review: August 27–31, 2026
- First-Round Interviews: September 2–8, 2026
- Assessment Period: September 8–10, 2026
- Final Interviews: September 11–14, 2026
- Reference Checks: September 2026
- Expected Start Date: September 21, 2026
All applicants will be notified of their application status via email once the recruitment process is completed.
Why This Opportunity Stands Out
For individuals interested in digital communications, advocacy, nonprofit leadership, and civic engagement, this role provides a unique opportunity to contribute to a nationally recognized movement focused on increasing voter participation.
Beyond gaining hands-on experience with email strategy, analytics, and campaign execution, the successful candidate will work alongside experienced communications professionals while helping advance initiatives that encourage democratic participation and community engagement.
As organizations increasingly rely on digital channels to mobilize supporters and communicate their mission, experience in email marketing and audience engagement has become highly valuable. This position offers practical exposure to these areas while supporting a cause that impacts millions of people.
For aspiring communications professionals looking to build a career in advocacy, nonprofit communications, or digital engagement, Civic Nation’s Part-Time Email Assistant role represents an excellent stepping stone into the field.
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