Sybrin is offering a six-month Bid-Office Intern opportunity in Johannesburg for candidates with an NQF Level 4 qualification or equivalent and strong Microsoft Office, administration and communication skills.
Sybrin Bid-Office Internship 2026
Sybrin has opened an opportunity for a Bid-Office Intern within its Commercial Department in Johannesburg. The position is structured as a six-month internship contract and is designed for an individual who wants to gain practical experience in proposal coordination, tender administration, document management and business development support.
The internship provides an opportunity to work within an established IT software development environment while gaining exposure to the processes involved in responding to business opportunities, requests for information, requests for quotations, requests for proposals and tenders.
The successful intern will report to the Bid Coordinator/Pre-Sales Executive and will play a supporting role in ensuring that proposals are accurately prepared, professionally presented, compliant with customer requirements and submitted within specified deadlines.
About Sybrin
Sybrin is an IT software development company that develops technology solutions for businesses across different sectors. The company focuses on solutions intended to improve business efficiency, customer experiences and organisational growth.
Quality, information security and privacy form an important part of the organisation’s operating environment. Sybrin maintains certifications including ISO 9001 for Quality Management Systems, ISO/IEC 27001 for Information Security Management Systems and ISO/IEC 27701 for Privacy Information Management Systems.
As part of the internship, the successful candidate will therefore be expected to understand and follow the company’s Integrated Management System. This includes observing relevant quality, security, privacy and data-protection practices.
About the Bid-Office Intern Role
The Bid-Office Intern will provide administrative and coordination assistance to the Bid Office. The position is particularly suited to someone who is organised, detail-oriented and interested in learning how commercial proposals and tenders are managed.
The intern will assist with coordinating information from different stakeholders, preparing documents, maintaining records and helping ensure that submissions meet required standards.
Because bid processes often involve strict customer deadlines, the role will require the intern to manage several activities simultaneously while maintaining accuracy and professionalism.
Key Responsibilities
A major component of the internship will involve proposal coordination. The intern will assist with coordinating and submitting RFIs, RFQs, RFPs, proposals and tender responses on time.
Responsibilities will include maintaining proposal schedules and action trackers, monitoring customer deadlines, following up with internal stakeholders and consolidating information into company templates and prescribed tender formats.
The intern will also help ensure that proposal documents meet Sybrin’s branding and formatting standards. Proofreading will form part of the role, requiring attention to grammar, spelling, accuracy and consistency before documents are submitted for internal review.
Document Management
The successful candidate will help maintain proposal templates, reusable content and master document sets. They will update reusable content when instructed and assist with document version control.
The role will also involve maintaining organised proposal folders and filing completed submissions in the appropriate central repository.
Additional responsibilities will include maintaining reference letters, case studies, compliance documents, CVs and certifications. Completed submissions will need to be properly archived in accordance with document-management practices.
Compliance Documentation
Compliance is another important area of the internship. The Bid-Office Intern will assist in maintaining the company’s compliance document library and ensuring that mandatory documents are available when required for submissions.
The intern may monitor expiry dates for documents such as tax documentation, B-BBEE certificates, ISO certificates, company registration documents, financial statements and CSD Summary Reports.
Where documents need to be renewed, the intern will assist by requesting updated documentation from the relevant internal departments.
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Reporting and Tracking
The intern will also support reporting activities within the Bid Office. This includes updating the bid register and win/loss register, capturing proposal statistics and maintaining pipeline-tracking spreadsheets.
Weekly reporting information and status updates may also be prepared as part of the position.
This exposure can help an intern develop practical skills in data administration, reporting, business pipeline monitoring and commercial operations.
Demonstration and Business Development Support
The role extends beyond document preparation. The Bid-Office Intern will assist with coordinating customer demonstrations and presentations.
This may involve preparing presentation packs, ensuring attendees receive meeting information and recording and distributing action items following demonstration meetings.
The intern will also monitor tender portals for new opportunities and notify the Sales and Pre-Sales teams when relevant opportunities become available. Other duties include downloading tender documentation, maintaining the tender opportunity register and helping track clarification questions.
Skills Required
Sybrin is looking for a candidate with strong organisational and administrative capabilities and a high level of attention to detail.
A good working knowledge of Microsoft Office, particularly Word, Excel and PowerPoint, is required. Candidates should be comfortable with basic Word formatting, styles and templates.
Familiarity with SharePoint, Microsoft Teams and document-management principles would also be beneficial.
Strong written and verbal communication skills are important because the position involves proofreading documents, communicating with stakeholders and following up on outstanding information.
The successful candidate should be able to manage multiple tasks, work toward strict deadlines and coordinate activities involving different stakeholders.
Problem-solving ability, willingness to learn, professionalism, customer focus and the ability to handle information confidentially are also important.
Qualification Requirement
The advertised position requires an NQF Level 4 qualification or equivalent.
The opportunity could therefore be relevant to candidates who meet the minimum qualification requirement and are looking to build practical experience in administration, commercial operations, tender management, business development or the technology sector.
Why This Internship Could Be Valuable
The Sybrin Bid-Office Internship offers exposure to an area of business operations that combines administration, technology, sales, procurement, compliance, proposal writing and stakeholder coordination.
Rather than focusing on one administrative function, the intern can gain insight into how technology companies identify opportunities and prepare competitive responses to prospective customers.
The six-month placement can also help develop transferable skills in Microsoft Office, document control, deadline management, professional communication and commercial administration.
How to Apply
Candidates interested in the opportunity should review the official Sybrin recruitment listing and ensure that they meet the stated qualification and skills requirements before submitting an application.
The position is based in Johannesburg and is offered as a six-month internship contract within the Commercial Department.
For candidates seeking practical workplace exposure and an entry point into the IT, commercial, tender or business-development environment, the Sybrin Bid-Office Intern opportunity presents an opportunity to develop relevant professional skills while working within a technology-focused organisation.
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