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Belgium Embassy Pretoria Hiring an Administrative Expert (Personal Assistant to the Ambassador) – Apply Before 13 September 2026

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Belgium Embassy Pretoria Hiring an Administrative Expert (Personal Assistant to the Ambassador) – Apply Before 13 September 2026

The Embassy of the Kingdom of Belgium in Pretoria is recruiting an Administrative Expert (Personal Assistant to the Ambassador). Applications are open until 13 September 2026 for qualified candidates with strong administrative, communication, and social media skills.

Exciting Career Opportunity at the Embassy of the Kingdom of Belgium in Pretoria

Professionals seeking an opportunity to work in a dynamic international environment have a unique chance to join one of the world’s respected diplomatic missions. The Embassy of the Kingdom of Belgium in Pretoria has announced a vacancy for an Administrative Expert (Personal Assistant to the Ambassador), offering candidates the opportunity to contribute directly to diplomatic operations while working in a multicultural and professional setting.

The position is ideal for individuals who thrive in fast-paced environments, possess excellent organizational abilities, and are passionate about administration, communication, and international relations. Successful applicants will work closely with the Ambassador and support the Embassy’s daily operations through a wide range of administrative, communication, and coordination responsibilities.

Applications close on 13 September 2026 at 11:59 PM local time.

A Key Role Within the Belgian Diplomatic Mission

The Administrative Expert will play a central role in ensuring the smooth functioning of the Ambassador’s office. As the primary administrative support professional, the successful candidate will manage schedules, coordinate activities, facilitate communication, and assist with the organization of official events and diplomatic engagements.

Working within an embassy environment requires discretion, professionalism, and adaptability. The position offers exposure to high-level diplomatic interactions and collaboration with government departments, international organizations, and various stakeholders.

The role provides an excellent platform for candidates interested in diplomacy, international cooperation, public administration, and government relations.

Main Responsibilities

The Administrative Expert will undertake a variety of important duties aimed at supporting the Ambassador and the broader Embassy team.

Key responsibilities include:

Administrative Coordination

The successful candidate will coordinate and execute administrative activities for the Ambassador, including managing appointments, meetings, schedules, and correspondence. Effective agenda management will be critical to ensuring the Ambassador’s daily commitments are handled efficiently.

Budget and Expense Management

The position involves overseeing budgets and managing expenses associated with the Ambassador’s activities. This includes monitoring expenditures related to:

Security arrangements
Official vehicles
Travel requirements
Diplomatic events
Other official operational needs

Strong attention to detail and financial organization skills will be important in this area.

Government Liaison Functions

The Administrative Expert will regularly engage with South African government departments and officials. Building and maintaining professional relationships with relevant stakeholders will form an important part of the role.

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Drafting Official Communication

The successful candidate will be responsible for drafting, editing, proofreading, and coordinating official correspondence, including:

Notes Verbales
Diplomatic communications
Formal letters
Official requests and notifications

Excellent writing skills and a high level of professionalism will be essential.

Travel Coordination

The role includes organizing travel arrangements for the Ambassador and supporting official visits. This may involve coordinating transport, accommodation, schedules, logistics, and other travel-related requirements.

Event and Meeting Support

Candidates will assist with the practical organization of meetings, diplomatic visits, official receptions, and embassy events. This includes logistical planning, stakeholder coordination, and administrative follow-up.

Social Media and Digital Communication

In today’s digital world, embassies increasingly engage with the public through social media platforms. The Administrative Expert will monitor social media activity and contribute to the Embassy’s communication strategy across channels such as:

Facebook
Instagram
LinkedIn
Other digital platforms

The ability to create engaging content, messages, videos, and online communications will be highly valuable.

Who Should Apply?

The Embassy is looking for a motivated and professional individual who can perform effectively in an international environment.

To be considered, applicants should meet the following requirements:

South African citizenship or a valid work permit for non-South African residents.
Ability to start work as soon as possible.
Higher education qualification or equivalent relevant professional experience.
Strong social media management and content creation skills.
Excellent organizational and administrative abilities.
Ability to adapt quickly to changing priorities.
Strong interpersonal and communication skills.
Excellent command of English, both written and spoken.
Proficiency in Microsoft Word, Excel, and Outlook.
Ability to remain calm and professional under pressure.
Strong sense of responsibility and accountability.
Commitment to confidentiality, integrity, and loyalty.
Ability to work independently while also functioning effectively as part of a team.
Flexibility to support official events and urgent matters outside normal working hours when required.

Additional Advantages

While not mandatory, the following qualifications and experience will strengthen an application:

Good oral and written knowledge of Dutch and/or French.
At least six months of experience in:
- Secretarial or administrative support roles
- Social media management
- Event coordination and organization
Previous work experience within:
- An embassy
- A consulate
- An international organization
- A diplomatic mission

Candidates with exposure to multicultural work environments may find themselves particularly well suited to the position.

Benefits and Working Conditions

The Embassy offers a competitive employment package that includes:

Full-time employment (37.5 hours per week)
Probationary period
Pension scheme
Medical insurance
Opportunity to work within a respected diplomatic institution
Exposure to international affairs and diplomacy
Professional growth within a multicultural environment

This role presents a valuable opportunity for professionals seeking long-term career development in international administration and diplomatic support services.

How to Apply

Interested candidates should submit the following documents:

Cover letter
Updated CV
Proof of work permit (where applicable)

Applications should be sent to:

[email protected]

Applicants must use the following email subject line:

[Full Name] – PA to Ambassador/Pretoria

Applications should be addressed to the Head of Administration.

Shortlisted candidates will be invited to complete an assessment as part of the recruitment process.

Application Deadline

The closing date for applications is:

13 September 2026 at 11:59 PM (local time)

Candidates are encouraged to submit their applications well before the deadline to avoid last-minute issues.

Equal Opportunity Employer

The Embassy of the Kingdom of Belgium emphasizes its commitment to diversity, equal opportunity, and non-discrimination. Applications are welcomed from all suitably qualified candidates regardless of background.

For professionals seeking a meaningful administrative career within an international diplomatic environment, this opportunity offers the chance to contribute to the work of a leading European embassy while gaining valuable experience in diplomacy, communications, and government relations.