The Food and Agriculture Organization of the United Nations (FAO) is inviting qualified candidates to apply for the position of Office Assistant at its headquarters in Rome, Italy. This role offers a unique opportunity to be part of a global organization committed to transforming agrifood systems for a better future, aligned with the 2030 Agenda for Sustainable Development.
About the Position
The Office Assistant position, posted on July 1, 2025, is a staff-level role classified as a G-5 level under the General Service category. The selected candidate will serve a fixed-term contract of two years, with the possibility of extension, working closely within the office of the Deputy Director-General. Based in the vibrant city of Rome, Italy, the role involves managing a broad spectrum of administrative and office support functions essential for the smooth operation of the organization’s work.
Key Responsibilities
The incumbent in this role will coordinate and perform a variety of administrative duties, ensuring efficiency and professionalism at every level. Among the primary tasks are managing the supervisor’s calendar, screening requests for appointments, receiving visitors, and responding to correspondence—often of a sensitive or technical nature. The Office Assistant will also organize meetings, seminars, and special events, prepare minutes, monitor follow-up activities, and oversee document processing, translation, and editing.
Additionally, the role involves handling incoming and outgoing mail, drafting responses, and performing quality control on outgoing documents. Administrative functions extend to managing contracts, leave records, and supporting budget-related activities. The Office Assistant will also research background information for reports, compile statistical data, and assist in maintaining office filing and reference systems, including digital platforms.
Impact and Significance
This position is pivotal in ensuring the effective functioning of the FAO office. The Office Assistant’s work impacts the overall efficiency and success of the organization’s initiatives, directly supporting the achievement of FAO’s strategic goals. The role requires initiative, independence, and a proactive approach to problem-solving, as the incumbent often operates with minimal supervision and makes decisions on work priorities.
Candidate Profile
Ideal candidates will have a secondary school education and at least four years of relevant experience in office or management support roles. Proficiency in English (level C) and excellent skills in MS Office applications, internet research, and office technology are essential. Knowledge of organizational procedures, financial and administrative systems, and the ability to handle sensitive information with discretion will be highly valued.
Candidates must be residents of Italy or possess valid work permits and reside within commuting distance of Rome to be eligible. Fluency in Italian, including the ability to communicate effectively with high-level officials, is desirable.
Values and Diversity
FAO is committed to fostering a diverse and inclusive workplace. Qualified women, nationals from underrepresented member states, and persons with disabilities are strongly encouraged to apply. The organization upholds the highest standards of integrity, transparency, and professionalism, with a strict zero-tolerance policy for misconduct, including discrimination, harassment, and abuse.
Application Process
Interested candidates are invited to submit their applications through FAO’s official recruitment portal. Applications must include relevant language certificates and be completed in full by the deadline, July 15, 2025, at 11:59 PM local time. FAO conducts thorough background checks and values confidentiality and equal opportunity in its hiring practices.
Why Work with FAO?
Joining FAO means becoming part of a global effort to improve food security, promote sustainable agriculture, and protect the environment. The organization offers a competitive compensation package and the chance to contribute meaningfully to initiatives that impact millions around the world.
Learn More and Apply
Prospective applicants can find detailed instructions and submit their applications via the FAO employment website. For support or queries, FAO’s dedicated client support team is available to assist.
FAO’s Office Assistant role is more than just administrative support; it is an opportunity to be at the heart of an organization dedicated to making a tangible difference in the world. If you meet the qualifications and are committed to supporting sustainable development, this could be your next career move.
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