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UNOPS is Hiring for a Senior Programme Management Assistant

Eugen2 weeks ago

3 minutes read

In a strategic effort to support its ongoing projects and strengthen its presence in Malaysia, UNOPS has announced a vacancy for a Programme Management Senior Assistant within its Grant Management Services team. This position offers an exciting opportunity for qualified professionals to contribute to impactful projects under the auspices of the United Nations, with a focus on environmental sustainability and community development.

About the Position

Job Title: Programme Management – Senior Assistant
Job Category: Administration, Finance, Programme Management
Vacancy Code: VA/2025/B5003/30365
Location: Kuala Lumpur, Malaysia
Contract Type: Local ICA Support
Contract Level: LIC A-5
Duration: Open-ended (subject to performance, funding, and project needs)
Application Period: June 27, 2025 – July 11, 2025

Candidates interested in this role must submit their applications before midnight Copenhagen time (CET) on the closing date. Importantly, UNOPS emphasizes that at no point during the recruitment process will candidates be asked to make payments of any kind.

Background and Organizational Context

UNOPS Mission:
UNOPS supports partners worldwide by delivering sustainable project management, procurement, and infrastructure services. Its overarching goal is to increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects.

The New York Portfolio Office (NYPO):
Based in New York, NYPO provides vital support to the United Nations Secretariat and other UN bodies, facilitating project management, infrastructure, and procurement activities.

The Sustainable Development Cluster (SDC):
Formed from multiple portfolios, including Grants Management Services (GMS) and Development and Special Initiatives Portfolio (DSIP), SDC supports global partners in peacebuilding, humanitarian work, and development efforts across approximately 125 countries. It primarily serves partners based in New York but operates globally.

Focus on Small Grants Programme (SGP):
UNOPS manages the Small Grants Programme (SGP) funded by the Global Environment Facility (GEF). SGP channels grants to community-based organizations addressing critical environmental issues such as biodiversity conservation, climate change, sustainable land use, and waste management. Over 25,000 projects in more than 125 countries have benefited from SGP initiatives.

Role and Responsibilities

Key Functions:

Programme Implementation Support:
Assist in day-to-day project management activities, ensuring alignment with expected results and work plans. Support the evaluation and development of project proposals, provide guidance to grantees, and participate in field visits and monitoring activities.
Financial Management:
Oversee financial reporting, review supporting documents, process payments, and ensure compliance with UNOPS and SGP procedures. Maintain accurate financial records, prepare budgets, and monitor expenditures.
Administrative Coordination:
Handle procurement of office supplies, organize meetings, maintain filing systems, and support logistical arrangements for visits and meetings. Ensure proper documentation and record-keeping of all project and administrative activities.
Knowledge Management and Communication:
Promote visibility and awareness of SGP activities through drafting articles, maintaining online presence, and supporting advocacy events. Facilitate communication with stakeholders, including NGOs, government agencies, donors, and community members.
Monitoring & Reporting:
Contribute to regular performance evaluations, compile reports, and assist in monitoring project progress to ensure timely achievement of objectives.

Qualifications and Skills

Educational Requirements:

Master’s degree in Business Administration, Environmental Science, or a related field, or
First-level university degree with at least 1 year of relevant experience, or
Secondary school diploma with 5 years of relevant experience.

Experience:

Proven experience in office management, financial reporting, and project support.
Previous work with UN agencies or in environmental projects is advantageous.
Experience working with local communities and NGOs is preferred.

Language Skills:

Fluency in Malay (spoken and written) is required.
Proficiency in English is essential.
Knowledge of other UN languages is an asset.

Technical Skills:

Strong communication, interpersonal, and drafting skills.
Good knowledge of financial management and budget control.
Excellent IT skills, especially MS Office, databases, and internet research.

Eligibility and Application Details

Nationality:
Applicants must be Malaysian nationals, possess a valid residence and work permit, or be naturalized citizens of Malaysia.

This position is local, and only eligible candidates will be considered.

Application Deadline:
All applications must be received before 11:59 PM CET on July 11, 2025.

Important Notice:
UNOPS strictly prohibits any requests for payment from applicants at any stage of the recruitment process.

Final Remarks

This role offers a unique opportunity for a motivated professional to contribute to the UNOPS mission of sustainable development in Malaysia. With responsibilities spanning project support, financial oversight, administrative coordination, and stakeholder engagement, the Senior Assistant will play a vital part in ensuring the success and sustainability of UNOPS projects.

Candidates who meet the criteria and are eager to make a meaningful impact are encouraged to apply within the specified timeframe. For more information and application procedures, visit the official UNOPS recruitment portal.

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