Are you an organized, proactive professional with a passion for supporting high-level leadership in an international organization? UNFPA, the United Nations Population Fund, is seeking a dedicated Personal Assistant (P-5 level) to provide critical administrative, secretarial, and communication support to the National Representative in Santo Domingo. This fixed-term appointment offers an exciting opportunity to contribute to UNFPA’s mission of promoting reproductive health, gender equality, and human rights across the Dominican Republic and the wider region.
About UNFPA
UNFPA leads global efforts to ensure that every pregnancy is wanted, every childbirth is safe, and every young person’s potential is fulfilled. Through its strategic plan (2022-2025), UNFPA advances transformative results—ending preventable maternal deaths, unmet needs for family planning, and gender-based violence. In a rapidly changing world, UNFPA champions principled and ethical action, advocating for human rights and gender equality, especially amid challenges posed by the COVID-19 pandemic.
The organization seeks staff members who are committed to delivering impactful results, embody integrity, and uphold the highest standards of professionalism and respect for diversity.
The Role: Personal Assistant to the National Representative
Reporting directly to the National Representative, the Personal Assistant will serve as a vital support system, managing a broad spectrum of administrative and communication functions. The PA will ensure smooth daily operations, facilitate effective information flow, uphold confidentiality, and coordinate logistics and protocol activities.
Key responsibilities include:
- Managing the National Representative’s schedule, appointments, and commitments.
- Handling correspondence—drafting, proofreading, translating, and prioritizing incoming and outgoing communication.
- Organizing meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
- Making travel arrangements, processing travel requests, and managing related documentation.
- Supporting internal and external communication efforts, including dissemination of information, event coordination, and media engagement.
- Accompanying the Representative at public speaking events, ensuring media coverage and distribution of relevant materials.
- Supervising and coordinating driver activities and transportation needs.
- Preparing presentation materials, reports, and information packages.
- Performing secretarial activities, including managing phone calls, correspondence, and documentation.
How the PA Makes a Difference
The Personal Assistant’s role is crucial in enabling the National Representative to focus on strategic priorities and stakeholder engagement. By ensuring efficient administrative operations and effective communication, the PA helps advance UNFPA’s programs and initiatives in the Dominican Republic. The position offers a chance to work closely with senior UN officials, gain insight into international development processes, and contribute meaningfully to UNFPA’s critical mission.
Qualifications and Experience
Educational Background:
- Bachelor’s Degree with 2 years of relevant experience, or
- High School Certificate with 5 years of relevant experience in Business Administration, International Relations, or related fields.
Professional Skills:
- Proven experience in administrative support roles.
- Familiarity with ERP systems and office software (Microsoft Office, Google applications).
- Strong organizational, planning, and multitasking skills.
- Excellent written and verbal communication skills in both English and Spanish.
- High level of responsibility, reliability, and discretion.
- Ability to manage confidential information with professionalism.
- Demonstrated ability to adapt to changing priorities and work under pressure.
Additional Competencies:
- Strong interpersonal skills and cultural sensitivity.
- Good conflict resolution and self-management skills.
- Attention to detail and proactive follow-up.
- Ability to work effectively in a team and independently.
- Good sense of timing and prioritization.
Core and Managerial Competencies
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing cultural diversity
- Supporting change and innovation
Core Competencies:
- Achieving results
- Being accountable
- Developing professional expertise
- Thinking analytically and strategically
- Communicating for impact
- Managing relationships and teamwork
Functional and Managerial Skills:
- Providing logistical support
- Managing data, documents, and correspondence
- Planning and organizing multiple tasks
- Exercising judgment and decision-making
- Engaging with internal and external stakeholders
Compensation and Benefits
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits as applicable. It presents a rewarding opportunity for professionals eager to support UNFPA’s impactful work in the Caribbean and Latin America.
How to Apply
Interested candidates should submit their application before the closing date—June 10, 2025, 6:00 PM (America/New_York)—through the official UNFPA recruitment portal. Be prepared to upload your updated résumé and a cover letter highlighting your motivation and relevant experience. Ensure your contact details are current, and tailor your application to demonstrate your suitability for this vital role.
Make a Difference with UNFPA
The Personal Assistant to the National Representative plays a pivotal role in advancing UNFPA’s mission in the Dominican Republic. By providing efficient administrative and communication support, this position helps to foster gender equality, improve reproductive health outcomes, and uphold human rights. If you are a dedicated professional seeking to contribute to global development and work in a vibrant international environment, this opportunity is your chance to make a tangible impact.
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