The Embassy of Canada is Hiring for a Program Assistant (Multiple Locations): Salary: $68,103 USD Annually
The Embassy of Canada in Washington, D.C., is expanding its team and seeking a highly motivated, detail-oriented Program Assistant to support Canadian Defence Liaison Staff (Washington CDLS(W)) and other administrative functions. This is an exceptional chance for a professional looking to contribute to Canada’s diplomatic mission while gaining valuable international experience. If you possess strong organizational skills, a proactive approach, and a passion for public service, this opportunity could be your next career move.
Position Details
- Job Title: Program Assistant, DND
- Selection Process Number: 212726-6
- Salary: $68,103 USD annually
- Contract Type: Indeterminate (Full-time)
- Location: Embassy of Canada to the United States, Washington, D.C.
- Classification: LE – A2
- Number of Vacancies: 1
- Application Deadline: June 16, 2025, at 23:59 UTC/GMT -5:00
This position is classified as a Locally Engaged Staff (LES) role, governed by the Terms and Conditions of Employment for LES in the United States. It offers a competitive salary, excellent benefits, and the opportunity to serve in a dynamic diplomatic environment.
Core Responsibilities
The Program Assistant will play a vital role in ensuring the smooth operation of the Canadian Defence Liaison Staff and related administrative functions. The duties are diverse and include:
- Managing Communications: Facilitating internal and external correspondence to ensure seamless information flow.
- Scheduling and Calendar Management: Organizing meetings, appointments, and travel logistics for team members.
- Event and Meeting Coordination: Planning and executing official meetings, briefings, and special events.
- Records Management: Maintaining accurate, organized documentation and filing systems.
- Financial Transactions: Handling expense reports, processing invoices, and supporting budget tracking.
- Supporting Program Initiatives: Assisting with the implementation, monitoring, and reporting on various programs and projects.
- IT and Document Support: Creating, editing, and managing documents, spreadsheets, presentations, and other digital materials using Microsoft Office Suite.
Who Can Apply?
This selection process is open exclusively to current employees of the Embassy of Canada in Washington, D.C., holding an indeterminate or term position, including temporary staff, and legally authorized to work in the United States. It is important to note that the embassy does not sponsor work visas or work authorization directly or indirectly.
Candidates must demonstrate they meet the essential qualifications, including education, language proficiency, and relevant experience, and be prepared to undergo assessments to validate their suitability for the role.
Essential Qualifications
Applicants should possess:
- Educational Background: Proof of completion of a college diploma or post-secondary technical/professional certification with at least two years of full-time studies, or an acceptable combination of education, training, and relevant work experience totaling at least two years.
- Language Proficiency: Advanced proficiency in English (both oral and written). Language skills will be assessed during the selection process.
- Work Experience: Minimum of one year providing administrative support in an office setting, including calendar management, correspondence, document review, and travel arrangements.
Candidates must clearly specify how they meet each of these criteria in their application, providing concrete examples that demonstrate their skills and experience.
Desired Skills and Competencies
The successful candidate will demonstrate:
- Knowledge of general office procedures and practices.
- Strong organizational skills and attention to detail.
- Ability to exercise sound judgment and discretion.
- Initiative and proactive problem-solving.
- Effective teamwork and interpersonal skills.
- Excellent oral and written communication.
- Competence in coordinating multiple tasks efficiently.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Focus on delivering quality work with attention to detail.
Additional asset qualifications include knowledge of French, experience with budget oversight, financial administration, and guest list management.
Operational and Employment Conditions
- Working Hours: Standard 37.5 hours per week, with occasional overtime when necessary.
- Work Environment: On-site work at the embassy, with limited remote work options.
- Security Clearance: Candidates must obtain and maintain a Reliability Status security clearance, including background checks.
- Work Authorization: Ability to secure and hold valid work authorization for the duration of employment.
Benefits and Organizational Culture
The Government of Canada offers an attractive benefits package, which includes:
- Competitive salary
- Generous leave entitlements
- 12 weeks of paid parental leave
- Comprehensive health and dental coverage
- Long-term disability insurance
- Retirement savings plan
Canada’s diplomatic missions emphasize an inclusive, respectful, and collaborative workplace culture. The embassy values diversity and is committed to promoting equity, inclusion, and a harassment-free environment. Employees are encouraged to develop their skills and advance their careers within a supportive organizational framework.
Application Process
Candidates interested in this exciting opportunity must apply online through the designated platform, VidCruiter. Applications should include a detailed CV and a cover letter tailored to the position, clearly demonstrating how the applicant meets each qualification with specific examples.
Important tips for applicants:
- Do not include personal information such as age, gender, marital status, religion, or photographs.
- Provide concrete, relevant examples in your application to demonstrate your skills and experience.
- Ensure all requested documents are uploaded before the closing date.
- Report any technical difficulties promptly to the provided contact email.
Candidates are advised to regularly check their email inboxes—including spam folders—for communication regarding their application status.
Why Consider This Role?
This role offers a unique opportunity to contribute to Canada’s diplomatic efforts in the United States, support Canadian Defence initiatives, and develop professionally in a vibrant, multicultural environment. The position provides exposure to international relations, government operations, and the chance to work alongside distinguished professionals committed to public service.
Embark on Your International Career Today
If you are a proactive, organized, and dedicated professional seeking an impactful career in diplomacy and international support, this is your chance to join the Canadian embassy team. Visit the official application portal to submit your application before the deadline on June 16, 2025.
Visit the official Government of Canada Jobs Portal
Stay Connected with Us!
Click the Following links to join: WhatsApp Group/ Telegram Channel/ Facebook Page
Also Read
- Project Manager for Women in Innovation – Plan International
- Kickstart Your Career with GIZ: Exciting Traineeship Opportunities Worldwide
- WRI Hiring: Junior Associate – HR Operations
- World Food Programme is Hiring 70+ Exciting Job Vacancies Worldwide
- Plan International Hiring: Project Specialist (Gender and Women’s Economic Empowerment)
