Join a Global Organization Committed to Humanitarian and Migration Solutions
The International Organization for Migration (IOM), established in 1951 and a specialized agency of the United Nations, is welcoming applications for an Internship in Archives and Records Management based in Geneva, Switzerland. This is a unique opportunity for students, recent graduates, and emerging professionals interested in gaining hands-on experience within a leading international organization dedicated to promoting humane and orderly migration.
About IOM: A Pillar in the Field of Migration
As the primary UN agency working on migration issues, IOM works closely with governments, intergovernmental bodies, and non-governmental organizations to provide vital services and advice on migration management. With a mission to promote safe, dignified, and sustainable migration for all, IOM’s work spans policy development, operational support, and capacity building across the globe.
Position Overview: Contributing to Records and Archives in a Multicultural Setting
The internship, identified by reference number 15316, offers a four-month placement with the possibility of extension. Interns will work remotely from their home country but will be integrated into IOM’s international environment, providing support to the Archives and Records Management Team within the Department of Financial and Administrative Management (DFAM).
Supervised by the Archives and Records Specialist and the HQ Building Project Director, the intern will assist with various records management activities, including processing accessions, updating databases, monitoring environmental conditions, facilitating records transfer, and providing general administrative support. This role provides a comprehensive introduction to the importance of records management in an intergovernmental organization and the broader context of institutional memory preservation.
Key Responsibilities:
- Supporting Records Center Operations: Assisting with accession processing, updating databases, and managing space allocations. Monitoring environmental controls to safeguard physical records.
- Facilitating Records Transfer: Assisting with the physical transfer of records, ensuring documentation accuracy, and supporting transfer processes across offices.
- Managing Reference Requests: Providing support for requests for access to records, ensuring compliance with established mechanisms.
- Records Disposal: Assisting with the disposal of records that have met their retention period, liaising with services for physical destruction, and updating database records accordingly.
- Supporting Supply Management: Assisting with the procurement, management, and dissemination of supplies related to archives and records.
- Training and Capacity Building: Helping train focal points on proper archive preparation, labeling, and inventory management.
- Administrative Support: Providing logistical and administrative assistance to section and unit leaders, and undertaking miscellaneous duties as assigned.
Learning and Development Opportunities:
This internship offers a rare chance to learn about archives and records management within a high-profile international organization. Interns will develop a deep understanding of how institutional memory is preserved and utilized, learn to navigate advanced document management systems, and gain insight into the workings of a UN-related agency.
Additionally, interns will have access to online training courses offered by IOM, interact with staff across headquarters and field offices, and participate in a multicultural professional environment, enhancing their skills in cross-cultural communication and organizational operations.
Who Should Apply?
Ideal candidates are students or recent graduates enrolled in or having completed programs in Archives, Records Management, Information Science, Library Science, or related fields. Those with experience in office software (such as MS Word and Excel), familiarity with SharePoint, and interest in social media and digital documentation are encouraged to apply.
Fluency in English—both written and spoken—is essential. Knowledge of French or other UN languages (Arabic, Chinese, Russian, Spanish) is highly desirable and can enhance an application.
Candidates should demonstrate strong organizational skills, attention to detail, the ability to work independently and as part of a diverse team, and a keen interest in international affairs and humanitarian work.
Eligibility and Application Details:
Applicants must be between 20 and 36 years old, enrolled in or recent graduates of relevant academic programs, and possess a genuine interest in working within the UN system or international organizations. The internship is open to those holding a scholarship or sponsorship for internship placements or those sponsored by institutions.
A modest monthly stipend will be provided to help offset costs, but applicants are encouraged to consider the local cost of living in Geneva.
Interested candidates are invited to submit their applications before the deadline of 18 June 2025. The application should include:
- A comprehensive CV or Resume
- A cover letter explaining their motivation and suitability
- Optional: a recommendation letter from an academic or professional reference
Only shortlisted candidates will be contacted for further assessment, which may include written tests or interviews.
Why Join IOM?
This internship is more than just a learning opportunity; it’s a chance to contribute to a global effort to promote ethical, transparent, and efficient records management vital for organizational accountability and institutional memory. Interns will gain firsthand experience working within the UN system, enhancing their professional profiles and understanding of international migration issues.
Final Thoughts
If you are passionate about records management, eager to work in an international environment, and committed to supporting humanitarian and migration initiatives, this internship offers a valuable platform to grow professionally and personally. Don’t miss this chance to be part of IOM’s impactful work in Geneva.
APPLY HERE
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