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The Canadian Embassy is Hiring: Entry-Level Program Assistant Position Available

Eugen3 weeks ago

4 minutes read

The Canadian Embassy is Hiring: Entry-Level Program Assistant Position Available

Are you passionate about contributing to international development and diplomatic efforts? Do you possess strong administrative skills and a commitment to service excellence? If so, a remarkable opportunity awaits you to join the High Commission of Canada in Tanzania as a Program Assistant (IMC – Anticipatory). This role offers a chance to be part of Canada’s diplomatic mission, supporting vital immigration, refugee, and citizenship programs, while gaining invaluable experience in an international environment.

About the Position

The Program Assistant (IMC – Anticipatory) position is a locally engaged staff role based at the High Commission of Canada in Tanzania. With a salary of approximately 30,969,995 Tanzanian Shillings (TZS), this full-time, indeterminate or fixed-term contract provides an excellent platform for professionals seeking to make a difference in the diplomatic and humanitarian sectors.

The position falls under the Administrative job function and is classified as LE-A2. It offers an engaging work environment within a dynamic team, supporting the delivery of Canada’s immigration and refugee programs through a range of administrative and research functions.

Key Responsibilities and Duties

Reporting to an officer within the mission, the successful candidate will play a critical role in supporting the effective implementation of Immigration, Refugees, and Citizenship Canada’s (IRCC) programs. Their responsibilities will include:

Processing Applications: Utilizing procedural expertise and exercising judgment to evaluate and process immigration and refugee applications efficiently.
Guideline Application: Applying a comprehensive knowledge of established policies and guidelines to ensure compliance and accuracy.
Research and Information Gathering: Conducting research to support application processing, verifying information, and ensuring program integrity.
Work Organization: Demonstrating initiative in organizing tasks, managing resources, and prioritizing workload to meet deadlines.
Problem-Solving: Addressing and resolving complex issues that may arise during application processing or program support.
Travel Support: Supporting officers during immigration interview trips within Tanzania and neighboring countries, including logistical arrangements and reporting.
Client and Stakeholder Engagement: Assisting in liaising with Visa Application Centres, participating in promotional activities, and supporting recruitment efforts.
Additional Support: Providing other administrative or programmatic support as needed, including verification activities and reporting.

The role also involves travel within Tanzania and neighboring countries, as well as participation in outreach, promotion, and liaison activities to facilitate Canada’s immigration and refugee programs.

Who Can Apply?

This position is open to both internal and external candidates who meet the essential qualifications and possess the legal right to reside and work in Tanzania. Please note, the High Commission of Canada in Tanzania does not sponsor work authorization directly, so applicants must already have legal authorization to work in the country.

The organization values diversity and inclusion, welcoming applications from candidates of all backgrounds. The successful applicant will work in an environment that promotes respect, teamwork, and professional growth.

Essential Qualifications

Candidates will be initially assessed based on the following essential qualifications:

Educational Background:
A post-secondary degree requiring at least two years of full-time study.
Proof of educational qualification must be provided.
Language Proficiency:
Advanced proficiency in English (reading, writing, speaking, comprehension).
Language skills will be further assessed during the selection process.
Professional Experience:
A minimum of 12 months recent experience (within the last three years) providing administrative or program support in a relevant setting.

Candidates are expected to demonstrate how they meet each qualification clearly and with concrete examples during their application.

Rated Requirements and Competencies

Beyond the essential qualifications, candidates will be evaluated on rated requirements, which include:

Knowledge, Abilities, and Competencies:
Adaptability and flexibility.
Client-focused approach.
Demonstrating integrity and respect.
Effective communication skills.
Attention to detail and commitment to quality.
Teamwork and cooperation.
Initiative and proactive action.
Abilities:
Prioritizing tasks and managing time effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Analytical skills to interpret information and data.

Asset Qualifications

Candidates may enhance their application by demonstrating asset qualifications, which include:

Language Skills: Basic French comprehension and written skills.
Technical Skills: Experience using databases and the Global Case Management System (GCMS).
Local Language Knowledge: Familiarity with languages spoken in Burundi, Comoros, Rwanda, Seychelles, Tanzania, Uganda, and Zambia.
Previous Experience: Working within diplomatic missions, international NGOs, or multilateral organizations.
Program Experience: In refugee relocation, refugee resettlement, or related programs.
Social Media Management: Experience managing organizational social media accounts.

Operational and Work Conditions

The role requires the ability to:

Work effectively under high-pressure environments.
Occasionally work overtime, including weekends, depending on workload.
Travel within Tanzania and to neighboring countries as needed.
Commit to a 37.5-hour work week, with working hours from 7:30 am to 4:00 pm Monday to Thursday, and 7:30 am to 1:00 pm on Fridays (with breaks).

Conditions of employment include holding valid work authorization and maintaining a security clearance, including criminal background checks, throughout employment.

Application Process

Interested candidates are encouraged to apply online through the official VidCruiter platform. Applications should include all requested documents, such as a CV and cover letter, clearly demonstrating how they meet the qualifications with specific examples.

Applicants must avoid including personal details unrelated to the job, such as age, gender, or religion, as per policy. The application must be submitted before the closing date: 26 May 2025, at 23:59 UTC+3.

Any technical difficulties experienced during application submission should be reported promptly to the provided email address to ensure consideration.

Why Consider This Opportunity?

Joining the High Commission of Canada in Tanzania as a Program Assistant offers more than just a job—it provides a chance to be part of Canada’s diplomatic mission supporting social development, refugee protection, and immigration services. Candidates will work in a multicultural environment, develop professional skills, and directly contribute to initiatives that impact lives positively across the region.

This position is ideal for individuals committed to public service, eager to support Canada’s international efforts, and interested in gaining exposure to diplomatic operations and refugee programs.

If you meet the qualifications and are motivated to serve in an impactful role within the Canadian diplomatic mission, this opportunity can be your next career step. The High Commission of Canada in Tanzania is committed to fostering an inclusive, respectful, and dynamic workplace, welcoming candidates who bring diverse perspectives and skills.

Visit the official application portal today, prepare your documents, and submit your application before the deadline. Your contribution could help shape Canada’s efforts in promoting safe, legal, and orderly immigration and refugee protection across the region.

APPLY HERE

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