Exciting Opportunity for Summer 2025: Administrative Assistant Intern at the International Rescue Committee (Multiple Positions)

Are you passionate about humanitarian work and eager to gain hands-on experience in a dynamic nonprofit environment? Do you want to contribute directly to efforts that help some of the world’s most vulnerable populations rebuild their lives? If so, the International Rescue Committee (IRC) invites motivated individuals to apply for the Summer 2025 Administrative Assistant Intern position at their Tallahassee, Florida office. This unpaid internship offers a unique chance to develop professional skills, support refugee resettlement efforts, and make a meaningful difference in the community.

About the International Rescue Committee (IRC)

Founded in 1933 at the call of Albert Einstein, the IRC has grown into one of the world’s leading humanitarian organizations. With operations in over 40 countries and 29 U.S. cities, the IRC dedicates itself to helping people affected by conflict and disaster survive, rebuild, and thrive. In the United States, the IRC works tirelessly to resettle refugees, advocate for vulnerable populations, and promote social integration.

The Tallahassee office, established in 2015, plays a vital role in refugee resettlement and community support. Since its inception, the office has successfully resettled over 1,950 refugees from more than 50 countries. The organization’s work in Tallahassee reflects its ongoing commitment to restoring safety, dignity, and hope to individuals and families starting anew in the United States.

The Role: Administrative Assistant Intern

The Summer 2025 Administrative Assistant Intern position is designed for individuals seeking to develop their administrative and organizational skills while supporting a critical humanitarian mission. This role is central to the smooth operation of the Tallahassee office, directly assisting the Site Director in managing day-to-day activities, coordinating programs, and fostering community engagement.

The intern will have the opportunity to work in a fast-paced, multicultural environment, gaining insight into nonprofit administration, refugee services, and community outreach. This position emphasizes professionalism, confidentiality, and teamwork, offering an enriching experience for those interested in international development, social services, or nonprofit management.

Key Responsibilities and Tasks

The Administrative Assistant Intern will support the Site Director with a variety of tasks essential to the organization’s success. These include:

• Supporting Program Coordination: Assisting in planning and executing programs and activities designed for refugee clients, including workshops and community events.
• Logistics and Resource Management: Helping to organize logistics, secure resources, and coordinate event details to ensure smooth delivery of services.
• Documentation and Record-Keeping: Managing and maintaining accurate client records, reports, and meeting notes to support program tracking and compliance.
• Communication Support: Preparing summaries, reports, and communication materials for clients, staff, and community partners to foster effective engagement.
• Database and File Management: Assisting with maintaining databases and filing systems to ensure easy retrieval of information.
• Meeting Coordination: Scheduling meetings, preparing agendas, and taking minutes during staff, volunteer, and stakeholder meetings.
• Data Entry and Analysis: Supporting data collection for program reports and grant applications, including performing basic analysis and compilation.
• Research Assistance: Conducting research to support program development, community needs assessments, and resource identification.
• Administrative Tasks: Managing office supplies, supporting inventory management, and assisting with general administrative duties like drafting emails and proofreading reports.
• Grant Support: Gathering documentation and data to support grant proposals and reporting.
• Compliance and Policy Adherence: Ensuring documentation aligns with agency policies and procedures.
• Workflow Improvement: Developing and recommending administrative process enhancements to increase efficiency.
• Outreach and Community Engagement: Maintaining mailing lists, tracking community activities, and supporting outreach efforts to strengthen community ties.
• Additional Duties: Performing other tasks as assigned by the Site Director to support the organization’s goals.

Qualifications and Minimum Requirements

The ideal candidate for this internship will possess:

• Strong communication skills, both written and verbal.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in work.
• Ability to work independently and handle multiple priorities under pressure.
• A genuine interest in refugee issues, international development, or social services.
• Creativity, initiative, and a proactive attitude toward projects.
• Enthusiasm and a desire to help people from diverse backgrounds.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with client database management systems.
• Ability to commit to at least 15 hours per week for a minimum of three months.
• In-person availability in Tallahassee, FL, during standard weekday hours (9 a.m. to 5 p.m.), with occasional weekend activities.

Internship Details

• Location: Tallahassee, Florida (In-person role)
• Duration: Starting the week of May 12th, 2025, and continuing through the summer.
• Hours: Flexible, minimum 15 hours per week.
• Compensation: This is an unpaid internship.
• Application Deadline: Rolling basis until April 18, 2025, or until the position is filled.

How to Apply

Candidates interested in this impactful opportunity are encouraged to submit their applications through the IRC volunteer dashboard. The application process involves uploading a resume and a cover letter highlighting your interest and suitability for the role.

To stay updated on the application process and future openings, applicants should regularly check the IRC’s official careers page and their social media channels.

Why Intern with the IRC?

Joining the IRC as an intern provides invaluable experience working within a leading global humanitarian organization. Interns will develop essential skills in administration, program support, and community engagement, all while contributing to a mission-driven organization that transforms lives. The position offers a chance to learn from experienced professionals, build a professional network, and gain insight into the complex challenges facing refugees and displaced populations.

Final Thoughts

The Summer 2025 Administrative Assistant Intern position at the IRC in Tallahassee presents a unique opportunity for motivated individuals to immerse themselves in humanitarian work and nonprofit administration. Whether you are considering a future career in international development, social work, or nonprofit management, this internship offers practical experience and the chance to make a tangible difference.

If you are passionate about supporting refugees, eager to develop your administrative skills, and committed to making a positive impact, don’t miss this chance. Apply today and become part of a global movement dedicated to restoring hope and building resilient communities.

Visit the IRC’s official careers page

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