United Nations Framework Convention on Climate Change (UNFCCC) is Hiring for an Administrative Assistant Based in Germany [x2 Posts]

The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address climate change. The UNFCCC secretariat supports the Convention, its
Kyoto Protocol and the Paris Agreement through a range of activities, including substantive and
organizational support to meetings of the Parties and the implementation of commitments. It is a
dynamic organization working in a politically challenging environment to help resolve one of the defining
environmental issues of our time.

Closing date: 22 December 2024
Location: Germany

Where you will be working
The positions are located in the Programmes Coordination (PC) Department of the UNFCCC secretariat
in Bonn, Germany, and are responsible for providing efficient administrative services, support and
guidance to the various divisions within the department in relation to human resources, budget and
financial management, and procurement. The Administrative Officers report to the Team Lead, P-4, of
the Programme Administrative Team (PAT).
Your responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following
duties:

1. Human Resource Management
   a. Effectively coordinates actions relative to the administration of human resource activities, e.g.,
   recruitment, placement, promotion, performance appraisal, job classification reviews,
   separation of staff members, training etc., ensuring consistency in the application of UN rules
   and procedures.
2. Budget and Finance
   a. Takes the lead with respect to the preparation and implementation of the work programme,
   ensuring that financial resources are utilized to implement activities in accordance with the
   Programme Budget and allotments issued.
   b. Monitors and reviews the work programme and budget by conducting regular and special
   reviews to assess progress of actual work versus the programme plan. Coordinates the
   production of programme reports.
   c. Defines requirements and works with department divisions with respect to improving budget
   reporting systems and cost-effective utilization of program resources.
   d. Liaises with donor counterparts at technical level to support fundraising efforts and for
   adequacy of technical reporting in order to meet donor requirements and ensure accuracy and
   integrity of documentation.
   

Competencies:
Applying Professional Expertise: Demonstrates a working knowledge and interest in the substantive
functions of the work unit, including those not within own area of expertise; Manages effectively and
fairly across different substantive functions to establish integrated, multidisciplinary teams to address
complex issues; Coordinates the input of different functional specialists to achieve sound, integrated
solutions; Drives others to develop their functional and substantive skillsets, and to build their
understanding of related disciplines; Maintains and disseminates an understanding of best practice
standards in all substantive areas represented within the work unit.
Being Accountable: Oversees the responsible use of the UN funds, assets and resources, and
identifies ways to increase efficiency and effectiveness; Ensures that work delivered by the team is
complete, accurate and of the highest quality; Promotes compliance with UN rules and regulations, and
articulates the benefits of established procedures; Actively builds a climate of accountability among all
staff in the team; Promptly and systematically addresses lapses in accountability within the work unit.
Working with Teams: Identifies, recognizes and shows appreciation for the unique contribution of
each team member; Builds teams with a diverse mix of skills, experience and views and actively
welcomes members regardless of their gender, nationality, religion or other backgrounds; Models
collaboration in relationships with individual staff at all levels, as well as the wider team; Recognizes
and celebrates team accomplishments; Creates cross functional linkages to foster wider internal and
external collaboration; Works across organizational boundaries, overcoming barriers and obstacles to
enhance cooperation.

Educational Background:
Required: Advanced university degree (Master’s degree or equivalent) in business or public
administration, finance, accounting, social sciences or related area. A first-level
university degree in combination with an additional two-years of qualifying experience
may be accepted in lieu of the advanced university degree.

Experience:
Required: A minimum of five years of progressively responsible relevant experience in programme
management, administration, finance, accounting, or related field.
Supervisory experience required.

Language skills:
Required: Fluency in English (both oral and written) is required.
Desirable: Knowledge of other UN official languages is an asset.

Other
Specialized expertise in monitoring and evaluation in particular with respect to programme planning
and development, project implementation, results-based budgeting, financial management and
programme administration. Knowledge of SAP or other ERP system for financial and accounting
modules is required. Knowledge of the Umoja system is an asset. Knowledge of UN administrative
policies, regulations and rules is highly desirable.
What is the selection process?
Evaluation of qualified candidates may include an assessment exercise which may be followed by a
competency-based interview. The above listed set of competencies will be applied for this particular
post.

How to apply:
Candidates, whose qualifications and experience match what we are looking for, should use the online
application system available at http://unfccc.int/secretariat/employment/recruitment

Visit the UNFCCC Careers Portal

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