Motus Aftermarket Parts is searching for a Fleet Administrator to join the team in Meadowview.
Closing date: 07 September 2024
Location: Johannesburg
Job Description
The purpose of this job is to manage the MAP Fleet, overseeing 700-800 vehicles through a detailed Fleet Listing that is regularly updated to reflect changes at each branch. The candidate will also ensure that the fleet information aligns with the Fixed Asset Register maintained by the Fixed Asset Controller, guaranteeing the accuracy and completeness of fleet values in the Trial Balance. This role is crucial for maintaining organized fleet management and financial integrity.
Specific Role Responsibilities
- Management of the MAP Fleet. The candidate will manage the 700-800 vehicles via a Fleet Listing. The vehicles on this listing will be confirmed per branch, and any changes will be updated on this listing. A Consolidated Listing will be regularly monitored and maintained.
- Agreeing Fleet listing to the Fixed Asset Register. The candidate will ensure the fleet listing, fleet information and values agree to the Fixed Asset Controller’s Fixed Asset Register at all time. This will ensure completeness and accuracy of the values reflected for Fleet in our Trial balance.
- Acquisition and Disposal of vehicles, and change of ownership. The candidate will be involved in all acquisition and disposal transactions with the branches/heads of department(s). The candidate will ensure change of ownership has been done. This is currently not being done timeously.
- Fleet Cards. Fleet cards are currently not managed. The fleet cards will be assessed for usage, reasonability of usage etc and the candidate will have a record of the driver allocated to each vehicle as part of the fleet listing.
- Fines. The candidate will take part in the current fines management of historical fines. The candidate will confirm if a historical fine relates to a vehicle owned by Motus at the time of the fine, or whether we can prove otherwise (and not pay the historical fine).
- The candidate will work hand-in-hand with 58 Fleet to ensure vehicles are licensed, and also reduce the number of BRN’s. This exercise will be done in conjunction with the fines responsibility above.
- Insurance Declaration for Fleet. The candidate will consolidate Wholesale/Retail and Head Office Insurance information required for fleet purposes. The Insurance information is required to be updated after every acquisition / disposal. This is currently not being done timeously or accurately.
Qualifications and Experience
- Matric/Grade 12
- Financial Accounting Degree or Diploma
- Minimum 5 years similar experience of handling a complex cashbook
- 5 years plus bookkeeping an fixed asset experience for major company/ division of medium-large corporation
- Reconciling bank accounts and fixed assets
- Accounting and detailed account reconciliation experience
- Experience of similar cashbook and creditors
- Competent in MS Office, databases and accounting software
Skills and Personal Attributes
- Excellent communication skills, both written and verbal
- Strong admin skills
- Analytical
- Good organizational skills
- Accuracy and attention to detail
- Ability to work under pressure and meet deadlines
- Persistent and meticulous
