Assistant Administrator wanted at TB HIV Care
TB HIV Care is currently holding a vacant position for an Assistant Administrator based in Mthatha
Closing date: 20 September 2024
Location: Mthatha
Job Advert Summary
TB HIV Care (THC), is an established and highly respected nongovernmental organisation. We have a reputation for providing excellent, professional health services and we enjoy strong relationships with our staff, service beneficiaries, funders and other stakeholders and partners. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs.
Provides a professional and effective reception and administrative service to internal and external stakeholders. Assists administrators in general administrative duties as required including ESS, financial recons, office maintenance etc.
THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly-evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care.
Purpose of the position:
Provides a professional and effective reception and administrative service to internal and external stakeholders. Assists administrators in general administrative duties as required including ESS, financial recons, office maintenance etc.
Minimum Requirements
- Mut=st have grade 12 and or certificate in office administration or any relevant qualification
- Must have 2 years’ experience in an administrative role
- Computer literacy in MS Office package is compulsory
- Intermediate level computer skills (MS Office including advanced knowledge of Excel)
- Proficiency in English, isiXhosa or any other South African Languages
- Must have a clear criminal record
- Drivers licence will be an added advantage
Duties and Responsibilities
- Screen phone calls, redirect calls and take messages
- Ensure that meeting rooms and boardroom booking calendar is being used to book venues and manage conflicts as and where necessary
- Ensure that a staff register is available daily for all office and site-based staff
- Report all non-adherence to sign in/out procedures to the programme administrator
- Welcome and direct visitors accordingly
- Ensure that all office equipment is kept in good working order, maintained and serviced when required
- Ensure outgoing mail is prepared for posting, arrange courier collection and ensure incoming mail is collected on a daily basis
- Maintain a filing system for easy retrieval of records and documents
- Manage supplies inventory by checking stock levels, anticipating needs and expediting orders for supplies
- Support Office administrator on petty cash reconciliation and reporting
- Collect, load and file monthly timesheets for all staff
- Assist with administrative and other related duties as assigned
- Ensure that all site staff access the office by means of the biometric reader where available and only open the door for visitors, deliveries and/or security reasons
Skills and Competencies
- Administration skills
- Excellent communication skills
- Problem-solving skills
- Maintain a high standard of professionalism
- Deadline driven
