PepsiCo is Hiring for an Admin Clerk
PepsiCo is currently looking for an Admin Clerk to be based in Cape Town and inviting interested candidates to apply.
Closing date: Ongoing
Location: Cape Town
A&M Budget Approval & Control
- Ensure that A&M Budget data is loaded accurately on SAP in line with the authorized budget amount.
- Accurate creation of WBS’s as per naming convention supplied by Marketing Team.
- Accurately load each WBS budget amount and reconcile that loading was done correctly.
- Ensure that FREEZE / UNFREEZE budget amounts are correct.
- Restate budgets on SAP when/if FREEZE is released.
- Update budgets when WBS movements are actioned.
A&M Budget Tracking
- Maintain Excel reports used by Marketing to track spend, available funds, committed funds.
- Assist Marketing with spend vs. plan through daily updating excel reports as PO’s are created and invoices paid.
- Action movements between WBS elements, verifying that it is authorized.
- Reconcile own Excel spend reports with SAP on a monthly basis and query differences with Control.
A&M Spend Tracking
- Ensure that A&M spend is broken down timely & accurately based on Black Swan classification.
- Manage financial year-end: 1) All invoices received, 2) GRIR account clean, 3) Accruals correct,4) Fall-in / Fall-out correct.
A&M Purchase Orders
- Issue PO’s that contain accurate pricing information, are authorized (pre / post), and accurately recorded.
- O Creation & allocation to correct GL and correct reflection of spend.
- Ensure that all required supporting documents and approvals are scanned onto SAP with CE and PO.
ADMINISTRATION:
Vendors
- Liaise with new suppliers and ensure that all documentation required are obtained.
- Create new vendors as required by Business ensuring that all Control requirements are adhered to.
- Extend current vendors as requested ensuring that all Control requirements are adhered to.
- Inform Marketing once vendor is active.
Brand Management
- Ad hoc Project Management (e.g. Sharp Shooters, Mandela Day, SASKO Activity Books , Biscuit launch, Stokvels)
- Image Library maintenance (SILO)
- Ad hoc assistance in preparation of Marketing Presentations
Training & Mentoring
- Train new Marketing Team employees on all the procedures and policies that governs their way-of-work in terms of Marketing Procurement / Administration
- Provide oversight, support, and guidance to new employees until they are comfortable with the requirements and processes.
General
- Manage Marketing diaries in coordinating internal- and external meetings when requested.
- Provide assistance in filtering and forwarding communications to proper individuals and departments.
- Support Marketing Directors and full Brand Team in all administrative related requests
- Manage and / or channel all internal Shopper Marketing requests.
Qualifications
What will qualify you for this role?
- 2+ years’ experience in a similar role and environment
- Matric plus 3-year tertiary qualification
- SAP, Excel, and Microsoft Outlook
- Be able to communicate effectively with internal as well as external stakeholders.
- Knowledge of Key Controls and internal compliance regulations
