University of the Free State is currently looking for an assistant officer based in Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing date: 14 August 2024
Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Please ensure that all relevant documentation is attached to your application.
• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver’s license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Duties and responsibilities:
Office Administration
• Provide administrative duties and serve the office reception/messenger service.
• Manage the diaries of Candidate Legal Practitioners, Legal Practitioners and Director of the Law Clinic, which includes setting up meetings, etc.
• Deal with general administration, including telephone calls, typing, receiving, and dispatching of faxes, emails, correspondence, reports and schedules.
• Assist other staff members within the Law Clinic as and when required, taking messages and making phone calls.
• Assist students with queries regarding marks, venues, etc.
• Book venues for events, meetings, and scholarly engagements, among other things.
• Assist with key Law Clinic projects such as Moot Courts.
• Identify, monitor, report and follow up on maintenance that needs to be done at the Law Clinic.
• Collection and distribution of documents from the Faculty of Law and other internal departments.
• Serve and represent the Law Clinic within community service-learning programmes and any function required.
• Any other administrative duties as assigned by the Director, Law Clinic.
General Financial Administration
• Obtain and appraise quotes and process orders for all Law Clinic requirements.
• Keep records of all purchases and ensure that there are sufficient funds before purchasing items.
• Receive, purchase and issue out stationery and keep records.
• Process invoices and other payments relating to purchases, renewal of subscriptions/membership fees, subsistence and travel, etc.
Client Support
• Liaise with entities / organisation/s and government departments relating to the Law Clinic mandate and work.
• Schedule appointments and prioritise urgent and high-impact matters.
• Ensure punctual attendance to clients and diarizing.
• Timeous responses to client enquiries and escalations.
Inherent requirements:
• Grade 12 or national vocational certificate on NQF Level 4.
Recommendations:
• Relevant working experience related to the duties and responsibilities.
• Knowledge of civil litigation, student training and moot courts.
Required competencies:
Results oriented.
– The ability to be reliable, responsible, dependable and to fulfil obligations.
– The ability to deal calmly and effectively with high stress situations.
• Strategic thinking.
– The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
– The ability to plan work and to follow plans.
• Business Acumen:
– The ability to adhere to rules and strictly follow work regulations.
– Proficient in using MS Office.
• Leading.
– The ability to lead, take charge of situations, and offer opinions and directions to others.
– The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building coalitions
– The ability to negotiate, sell, influence and to persuade others.
– The ability to be sensitive and understanding to the needs and feelings of others.
