University of Johannesburg is currently holding x3 positions for Administrative Assistant based in Gauteng
Closing date: 07 June 2024
Location: Gauteng
Job description
The Timetable Division resorts within Central Academic Administration and is responsible for all tasks related to the University’s Timetables – i.e. Lecturing- and Assessment (Test and Examination) Timetables, as well as venue bookings of all lecture- and assessment venues, plus computer laboratories (in collaboration with the relevant Computer Lab Team Leaders of ICS).
Responsibilities:
- Administration and processing of UTC requests for timetable changes via the University’s EDRMS System – i.e. Perceptive Content
- Record-keeping and administration for fortnightly Timetable Division Staff meetings, including minute taking
- Financial duties for the Timetable Division – inter alia budget planning and capturing, plus placing orders & tracking progress
- Divisional record-keeping of staff matters – e.g. leave planned & taken, ITS INT 4 Student System access, organograms, asset lists, etc.
- University Timetable Committee (UTC) documentation and record-keeping, including updating the Timetable Distribution List every 2 months
- Assist with diverse tasks for the Timetable Division, e.g. appoint temporary staff on Oracle, and as stand-in for the other TTD Admin Assistant when required: process requests for ad hoc venue bookings (any campus) as Rooming Administrator.
Minimum requirements
- Matric/Grade 12 with Diploma NQF 6
- Minimum one year of experience in academic administration at a tertiary education institution
- Knowledge of and experience in the use of Scheduling Software such as CELCAT, Syllabus Plus, or similar
- Well-developed IT skills in the use of MS Office Applications, Oracle, Perceptive Content and IDU
- Good knowledge of and experience (at least Intermediary Level) in the use of MS Excel
Competencies and Behavioural Attributes:
- The ability to work under pressure with excellent data accuracy & attention to detail
- Basic numerical skills
- Good verbal and written communication skills
- Good client service skills
- Good planning and organising skills, including time management
- Administrative skills
Enquiries:
Enquiries regarding the job content: Ms MM Bester on Tel: (011) 559 4876
Enquiries regarding remuneration & benefits: Ms Busisiwe Dumezweni (HCM Business Partner) on Tel: (011) 559-3012
