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Receptionist wanted at IIE Varsity College , IIE Vega And IIE MSA

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IIE Varsity College , IIE Vega And IIE MSA is hiring a receptionist, duties and more details are listed on the bellow paragraphs.

Closing date: 18 February 2024

Location: Sandton, Gauteng

Duties and Responsibilities:

Campus reception and Switchboard duties

  • Create an organised front office environment system (orderly systems, clean, professional and neat).
  • Receives and welcomes prospective and current students, parents and guests by greeting and directing them appropriately. 

  • Builds relationships with students and parents through professional interaction.
  • Operates the switchboard by receiving and directing calls promptly , professionally and efficiently and gathers the relevant information(i.e. reason for the call) from the caller to ensure that calls are directed to the appropriate staff member.

  • Takes detailed messages when staff members are not available and delivers these messages timeously to the appropriate individuals.
  • Deals with queries from students and directs them to the correct departments.
  • Assists with intercom instructions.

  • Organises the flyers and fact sheets at Reception in a neat and orderly manner and support the Marketing Assistant/s in ensuring that the waiting area and interview rooms are neat and tidy.
  • Ordering and distribution of stationary to campus staff.
  • Locks up and secures two buildings on campus.

General Administrative Support Ad Hoc Duties 

  • Provides administrative support to various departments as and when required.

  • Responsible for preparing, tracking and receiving of campus courier parcels, post and deliveries and notifying the relevant staff member/s promptly regarding collection or delivery updates.
  • Receives deliveries for the National office (campus specific) and campus staff and ensures that they are collected or handed to the appropriate individual timeously.

  • Supports the Marketing Assistant/s in booking appointments for the Full Time Student Recruitment team and assists with managing their dairies accordingly if required (campus specific).
  • Assists with campus events and any ad hoc campus duties as and when required.

Competencies Required:

  • Advanced communication- verbal
  • Switchboard
  • Time management

  • Problem solving
  • Decision making
  • Ability to multitask
  • Organisational

Minimum Education Requirements:

  • Minimum of a Matric

Minimum Work Experience Required:

  • Minimum of 1-2 years Reception experience

Additional Requirements:

  • APPLICANT MUST HAVE RELIABLE TRANSPORT
  • APPLICANT MUST BE WILLING TO WORK FLEXIBLE HOURS AND ON WEEKENDS

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