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Admin Clerk wanted at BKB Ltd

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BKB is currently in search of a skilled Business Area Admin Clerk to convey the image of the business with excellent service and hospitality to ensure the satisfaction of clients

Closing date: 15 February 2024

Location: Ermelo, Mpumalanga

KNOWLEDGE AND EXPERIENCE

  • Grade 12 with 2 years’ relevant experience
  • Excellent computer literacy in MS office applications
  • Must be fully bilingual; must be fully conversant in Afrikaans and English
  • Valid driver’s license

SKILLS

  • Ability to work independently combined with excellent interpersonal skills
  • Analytical and problem solving skills
  • Time management skills
  • Attention to detail
  • Excellent administrative skills

COMPETENCIES

  • Communication
  • Multi-task orientated
  • People skills
  • Manage workload

KEY RESPONSIBILITIES

Completion of auction admin and accounting:

  • Assist with auction clerk responsibilities.
  • Reconcile buyer and seller quantities and correlate to auction roll.

  • Print list of accounts receivable and have it signed by business area manager.
  • Print payment method report and reconcile to cash received.
  • Compare with auction summary and do a reconciliation of the auction.

  • Deposit any cash receipts within 24 business hours.
  • Finalisation of auction to be imported in server and Syspro.
  • E-mail auction file and supporting documents to business area administrative coordinators.

Administrative responsibilities:

  • Ensure that auction invoices reach sellers as soon as possible.
  • Handle all enquiries from sellers, buyers, clients and personnel pertaining to the auction.
  • Send invoices to clients who haven’t received theirs.

Expense function:

  • Gather and check all invoices of business area before submitting for purchase orders.

  • Have invoices that is incorrect corrected at suppliers.
  • Obtain authorization for the expenses from business area managers.
  • Submit invoices, supporting documents and authorization to business area admin administrators for purchase orders.
  • Follow up on payments to suppliers.

  • Handle all queries from suppliers ito statements, invoices and payments.
  • Check supplier statements and submit to Account payables clerk.
  • Gather vehicle expense invoices swiped on fleet card of your business area and submit to fleet card administrator daily.

  • Gather petrol and toll invoices swiped on fleet card of your business area and submit to fleet card administrator monthly before the 28th.
  • Gather logbooks from drivers in your business area and submit private usage to fleet card administrator monthly before the 3rd.

Training:

  • Responsible for the training of auction clerks.
  • Regular training of any updates or changes.
  • Keep up to date with changes on Flexi Auction.
  • Training of Flexi Auction to auction clerks.

Accounts receivable management:

  • Ensure that clients settle their accounts within the agreed terms.
  • Follow up on account receivables that is not within the terms.
  • Visit trade receivables that is problematic.

  • Contact account receivables coordinator daily to obtain newest account receivable lists and receipts.
  • Help to create facilities for clients.
  • Weekly report to regional manager and finance and admin manager on the stance of account receivables.

  • Manage major accounts with the necessary prudence and ensure that they are aware of what is going on in their accounts at all times.

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