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Samancor has a vacant position for: FA Specialist(Stores)

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SAMANCOR is hiring an FA Specialist, invited are qualifying and interested candidates to apply.

Closing date: 14 February 2024

Location: Steelpoort

PURPOSE OF THE JOB  
To control and optimise the stores and to continuously improve current practices, methods, equipment and processes in a safe manner, in order to provide the required service levels and reduce costs to the company

SAFETY, HEALTH, ENVIRONMENT, RISK, QUALITY 

  • Manage SHERQC compliance within the Process through effective use of the Toolbox
  • Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.

  • Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)

  • Manage SHEQ compliance within the Process through effective use of the Toolbox
  • Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

  • Adhere to all related SOP’s, PTO’s and CTO’s as per Training Matrix per position, SHEQ and company standards
  • Align stores processes to ISO45001 standards and requirements and maintain a body of evidence required for ISO certification requirements

CUSTOMERS 

  • Manage relationships with key stakeholders and ensure Customer Satisfaction
  • Monitor customer satisfaction through a monthly Service Level Agreement review
  • Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities

  • Attend key maintenance forum meetings
  • Provide customer service and ensure customer satisfaction and competitive practice by generating insightful reports
  • Conduct Customer Satisfaction Surveys and Investigate instances of material non-conformances

BUSINESS PROCESS 
People:

  • Supervise the Team
  • Ensure an enabling climate/culture
  • Maintain labour stability by minimising labour turnover
  • Labour complement in line with budget to Achieve HDSA/Female targets for the Section 

  • Ensure IDP’s are implemented
  • Conduct career discussions and implement actions with all identified talent (quarterly)
  • Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)

  • Coach and counsel people to ensure improved performance levels          
  • Conduct recruitment interviews
  • Monitor training requirements and adherence per LMS

Inventory Control:

  • Manage the Inventory Control processes:
    • Materials Management
    • Ordering
    • Receiving
    • Issuing

  • Create and process requisitions
  • Create daily stock requisitions utilizing the MRP (Material Requirements Planning) system
  • Stock counting procedures

Computer Systems:

  • Oversee the Stores Computer Systems

Critical Items:

  • Manage Critical Items (ABC Analysis) – classification and ensure no-out of stocks.
  • Maintain and management material master data and creation of new materials

  • Manage Obsolete stocks, write off processes and tender process to sell scrapped stocks
  • Manage and complete monthly diesel reconciliations. 
  • Investigate diesel reconciliation differences. 

Repairable Stock Items:

  • Manage repairable stock items.
  • Identify rotable spares.
  • Investigate abnormal reservations.

Rotable Stock Items: 

  • Manage rotable process in line with company procedure and standards.
  • Identify rotable spares and any potential warranty claims.
  • Investigate abnormal reservations.

SOP’s:

  • Review, update and develop SOP’s

General

  • Lead the Stores team to provide an efficient warehousing service, ensuring un-interrupted plant operations.
  • Maintain and improve stores procedures and controls with the integrated use of SAP

  • Optimise stock holding to improve working capital and to facilitate effective maintenance
  • Optimise rotable stock items and related quality and repair warrantees

  • Perform Time and Attendance verifications for the stores department
  • Develop key reports to monitor departmental and site wide objectives relating to the stores function on site.
  • Engage with procurement in delivering service to the stores

GROWTH

  • Manage Continuous Improvement through Operational Excellence
  • Align changing requirements through continuous improvement

SHAREHOLDER VALUE

  • Monitor and control Stores costs

Requirements

MINIMUM QUALIFICATION AND EXPERIENCE: 

  • Degree or National Diploma
  • 4 years relevant experience 
  • 1-year Supervisory experience in a similar environment will be advantageous
  • Knowledge of SAP and COUPA
  • Computer Literacy

BEHAVIOURAL COMPETENCIES:

  • Safety Leadership
  • Innovation
  • Planning, Organising and Control
  • Results Orientation
  • Problem Solving and Decision Making

  • Relating and Networking
  • Change Leadership
  • Business and Financial Acumen
  • Adhering to Values

SELECTION PROCEDURE 

  • Panel Interviews
  • Assessments

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