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Admin Assistant job vacancy at State Information Technology Agency (SITA)

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JOB OVERVIEW

The State Information Technology Agency SOC Ltd (SITA) is hiring and invites applications for the vacancy: Admin Assistant.

Closing date: 19 January 2024

REFERENCE NR : VAC00013
JOB TITLE : Admin Assistant (ER & Wellness)
JOB LEVEL : B5
SALARY : R 210 449 – R 315 673
REPORT TO : Senior Manager
DIVISION : Human Capital Management
DEPARTMENT : HCM: ER & Wellness

Location: Erasmuskloof

ABOUT SITA

SITA was established in 1999 to consolidate and coordinate the State’s information technology resources in order to achieve cost savings through scale, increase delivery capabilities and enhance interoperability.

SITA is committed to leveraging Information Technology (IT) as a strategic resource for government, managing the IT procurement and delivery process to ensure that the Government gets value for money, and using IT to support the delivery of e-Government services to all citizens.

In short, SITA is the IT business for the largest employer and consumer of IT products and services in South Africa – the Government.

Furthermore, the Act separates SITA’s services into mandatory services (i.e. SITA must provide), and non-mandatory services (i.e. SITA may provide).

SITA remains committed in all its engagements to adhere to the Government’s “IT House of Values”, aiming to achieve reduced costs, increased productivity and increased service to our citizens.

JOB PURPOSE

To provide Administrative Assistant support to the sub department and ensure corporate support across the unit.

Provide high level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling.

KEY RESPONSIBILITIES

  • Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub department.
  • Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure that information reached relevant identified parties.
  • Perform general office duties.
  • Provide management support to the sub departmental budget

  • Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA travelling policy and procedures to the satisfaction of the division.
  • Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub department.
  • Provide administrative support such as report writing and operational support to the Senior Manager: ER & EW
  • Ensure adherence to the organisation quality standards in terms of documentation that requires management approval

QUALIFICATIONS AND EXPERIENCE

Minimum: Grade 12 (NQF level 4) plus a relevant recognised course (shorter than a year at NQF level 4-certificate of competence) –depending on operational requirements.

Experience: 1 – 2 years’ experience applicable to the specified discipline.

Certification: MS Office certification and Advanced Excel will be an added advantage

TECHNICAL COMPETENCIES

Knowledge of:

Knowledge of principles and practices of organisation, records management and general
administration. Basic principles of bookkeeping. Computer literacy (Advanced Excel). Office Management. Ability to operate standard office equipment.

Ability to follow written and oral instructions. Office Management. Business writing skills. Report writing skills, in statistical analysis.

HOW TO APPLY 

To apply please log onto the e-Government Portal: www.eservices.gov.za and follow the following process; 

  • 1. Register using your ID and personal Information; 
  • 2. Use received one-time pin to complete the registration; 
  • 3. Log in using your username and password; 
  • 4. Click on “Employment & Labour; 
  • 5 Click on “Recruitment Citizen” to create profile, update profile, browse and apply for jobs; 

Or, if candidate has registered on eservices portal, access www.eservices.gov.za, then follow the below steps: 

  • 1. Click on “Employment & Labour; 
  • 2. Click on “Recruitment Citizen” 
  • 3. Login using your username and password 
  • 4. Click on “Recruitment Citizen” to create profile, update profile, browse and apply for jobs 

For queries/support [email protected] OR call 080 1414 882

SITA is an Employment Equity employer and this position will be filled based on Employment Equity Plan. Correspondence will be limited to short listed candidates only. Preference will be given to members of designated groups. 

If you do not hear from us within two months of the dosing date, please regard your application as unsuccessful. 

Applications received after the closing date will not be considered. Please clearly Indicate the reference number of the position you are applying for.

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). 

Only candidates who meet the requirements should apply. SITA reserves a right not to make an appointment. 

Appointment is subject to getting a positive security dearance, the signing of a balance score card contract, verification of the applicant’s documents (Qualifications), and reference checking.

Correspondence will be entered to with shortlisted candidates only.


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