Admin Assistant job vacancy at the University of Cape Town

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The University of Cape Town is recruiting and invites suitably qualified candidates to apply for the vacancy: Admin Assistant.

Closing date: 19 January 2024

The annual cost of employment, including benefits is between R 238 764.00 and R 280 899.33

Additional Information: If you have initiative, strong administrative skills, excellent inter-personal skills, the ability to multitask, excellent organizational and communication skills, and you meet the criteria as listed below, then we invite you to apply for this part time (5 hours per day), permanent post in the FitzPatrick Institute of African Ornithology (FIAO), Department of Biological Sciences, from 1 April 2024.

This role is key to the effective functioning of the FitzPatrick Institute, so we are looking for a conscientious, committed and loyal individual who shares our values of inclusivity, kindness and excellence.


The University of Cape Town is a public research university in Cape Town, South Africa.

Established in 1829 as the South African College, it was granted full university status in 1918, making it the oldest university in South Africa and the oldest university in Sub-Saharan Africa in continuous operation.


The Desmond Tutu HIV Centre (DTHC), based in the Faculty of Health Sciences, is committed to the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa.

This full-time, 12-months fixed-term contract position will be based at Emavundleni Research Centre in
Crossroads, Cape Town.

The main purpose of this position is to ensure the systematic organisation of participants’ files and other records for the Emavundleni Research Centre in compliance with required study-related activities and GCP standards.


Responsibilities include:


  • NQF4 or equivalent qualification plus a minimum of 3-5 years’ relevant experience preferably
    in a tertiary education environment.
  • Demonstrable competence and initiative.
  • Excellent and professional interpersonal skills.
  • Mature, approachable, empathetic, and inclusive attitude.
  • Excellent administration skills.

  • Meticulous work with attention to detail.
  • The ability to work independently and accurately.
  • Excellent verbal and written communication skills in English.
  • Excellent computer skills (MS Office), especially Excel and Word.
  • Knowledge of social media.
  • Effective time-management skills and the ability to organize and prioritize tasks.
  • Demonstrable capability to meet strict deadlines.

The following will be advantageous:

  • A tertiary Degree/Diploma or equivalent.
  • A solid understanding of UCT’s systems, policies and procedures.
  • Experience with UCT PeopleSoft system.
  • Experience with the UCT eRA system.
  • Experience with Drupal.
  • Experience with fundraising or outreach in any capacity.

  • Experience/knowledge of the UCT and SA research compliance landscape.
  • Experience working with students and/or course administration.
  • Experience working with budgets.
  • Experience with event planning/organisation.
  • Proficiency in more than one language.
  • An interest in birds, wildlife or conservation and/or experience working with wildlife research
    or conservation organisations.


To apply, please e-mail the documents below in a single pdf file to Raeeza Rayner at
[email protected]

Please ensure the title and reference number are indicated in the subject line. An application which does not comply with the above requirements will be regarded as incomplete.

Only shortlisted candidates will be contacted and may be required to undergo an assessment.

Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.


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