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Admin Officer job vacancy at South African Civil Aviation Authority (SACAA)

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JOB OVERVIEW

South African Civil Aviation Authority (SACAA) is hiring and invites applications for the vacancy: Administration Officer.

Closing date: 22 December 2023

Location: Midrand, Gauteng

ABOUT SACAA

The South African Civil Aviation Authority is the civil aviation authority of South Africa, overseeing civil aviation and governing investigations of aviation accidents and incidents.

It is headquartered in the Ikhaya Lokundiza Building 16 in Waterfall Park, Midrand, near Johannesburg. SAAA is a Schedule 3A public entity in terms of the Public Finance Management Act (PFMA).

It was established on 1 October 1998, following the enactment of the now repealed South African Civil Aviation Authority Act 40 of 1998.

The SACAA is taking applications for the above-stated career opportunity.

DUTIES AND RESPONSIBILITIES

General Administrative Functions

  • Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization’s electronic tools.
  • Prepare departmental documents and reports.
  • Collate information for reports preparation.

  • Package documentation required for meetings and other departmental engagements.
  • Circulate required information and documentation throughout the department and keep accurate record thereof. 
  • Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.

  • Screen, classify and record documents for easy access and tracking.
  • Coordinate functions and meetings for the department.
  • Provide administrative support with meetings and other departmental functions.
  • Prepare and circulate minutes for departmental meetings.
  • Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts. 

  • Coordinate budget preparation and reporting on expenditure. 
  • Process operation manuals and amendments.
  • Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics. 

Office and Stakeholder Management

  • Manage the control of all consumables and liaise with the Procurement Department regarding stock. 
  • Organize requests for assets, their delivery, allocation and management for the department.
  • Track and monitor progress on projects and prepare reports thereon.
  • Ensure appropriate communication with SACAA and with external clients.
  • Promptly deal with telephonic, mailed enquiries or personal interactions.

REQUIREMENTS

EDUCATION

  • Grade 12
  • Certificate in Office Administration as an advantage

EXPERIENCE

  • 1-3 Years in Office Administration or Secretary

HOW TO APPLY

Apply and view more details using the link buttons at the bottom of this post.

All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan.

If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.

Closing Date: 22 December 2023


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