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Ackermans has a vacancy for Office Administrator

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JOB OVERVIEW

Ackermans invites suitably qualified professionals to submit applications for the vacancy: Office Administrator.

Closing date: 09 November 2023

Reference NumberACK231102-1
Job TitleOffice Administrator – Central SBU
DepartmentOperations – Divisional Operations
BrandAckermans
Reporting To PositionManager
Job Type ClassificationPermanent

Location: Bloemfontein, Free State, South Africa

If you are looking to kickstart your career and gain exposure within retail, then this opportunity is for you. This key position in the team will provide administrative support and assistance to the Divisional HR Managers in their particular areas of responsibility.

The ideal candidate will be a professional, confidential and self- disciplined individual who will deliver a people orientated services to the business. Render an efficient and effective administration service to the HR Team and the Operations team.

ABOUT ACKERMANS

Ackermans is a South African chain of clothing retail stores. Founded in 1916 in Wynberg, Cape Town, Ackermans has over 700 stores across Southern Africa, including in Namibia, Botswana, Lesotho, eSwatini and Zambia, and is headquartered in Kuilsrivier near Cape Town.

In 2015 Ackermans was rated the second best clothing store by the South African Consumer Satisfaction Index.

Today, we celebrate more than 100 years with over 900 Ackermans stores in 5 countries, making us a leading value fashion retailer for women and kids.

If you are self-motivated, passionate about performance and have the high energy level required for this fast-paced, exciting and dynamic retail environment, consider this to be an opportunity to invest and grow your career.

JOB SUMMARY

An exciting and challenging opportunity, based at our Bloemfontein Office has become available for an Office Administrator.

This key position in the team will provide administrative support and assistance to the General Manager and Field Team. Render an efficient and effective administration service to the Operations team.

The ideal candidate will be a professional, confidential, and self-disciplined individual who will deliver a people orientated service to the business.

The successful candidate will need to learn quickly and be able to work independently with a strong “sense of urgency”.

Have a good decision-making, problem-solving ability, be able to remain flexible, function under pressure and maintain a positive attitude and perform in a variety of circumstances. Be able to manage confidential information with utmost discretion.

The applicant will be required to run a smooth office with regards to admin and paperwork and must be able to do proper planning and organizing. Filing and record keeping must be kept up to date. 

Integrity is an absolute requirement, and all applicants will need to support and convey a value system that embraces the Ackermans values, vision, strategy and Phadima culture.

KEY RESPONSIBILITIES

  • Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives
  • Preparing and handling all incoming and outgoing correspondence, minutes and documents
  • Organizing functions/meetings and appointments

  • All other general office functions
  • Ordering stationary and consumables
  • The monthly reconciliation’s of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc)
  • Scheduling of meetings for team members

  • Collating and distributing minutes/memorandums following meetings
  • Executing and coordinating all travel arrangements
  • Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard
  • Office management – cleaning, maintenance and well being

QUALIFICATIONS

  • A relevant certificate, diploma or alternative qualification preferably in Office administration

KNOWLEDGE, SKILLS AND EXPERIENCE

Knowledge:

  • Reconciliation of Accounts (Expense Accounts, Auto Card, Revamp Casuals and Advertising etc)
  • Travel coordination (executing and coordinating travel arrangements)
  • Report writing
  • Monthly meetings records
  • General office functions

Skills:

  • A working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint and MS Office 365)
  • Excellent language skills (verbal and written) in English, and ability to converse in a second official language would be a benefit.

  • Planning and organizing skills
  • Be able to work independently and strong “sense of urgency”
  • Excellent attention to detail

Experience: 

2 years’ experience performing an administrative or supportive role.

HOW TO APPLY

Please click/ tap on the VIEW ADVERTS button below to find further details and applications links for these exciting opportunities.

In terms of the Company policy for appointments and promotions, preference will be given to candidates who will enhance the diversity of the team and contribute to employment equity within the Company provided that the competencies and minimum requirements for the position have been met.


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