The Office of the Chief Justice is recruiting for Administration Clerk [x4 posts] | APPLY WITH MATRIC

TABLE OF CONTENTS

JOB OVERVIEW

The Office of the Chief Justice is hiring and invites suitably qualified applicants to submit applications for the vacancy: Administration Clerk [x4 posts].

Closing date: 02 October 2023

1. ADMINISTRATION CLERK (DCRS) REF NO: 2023/322/OCJ
2. ADMINISTRATION CLERK: ASSET CONTROLLER REF NO: 2023/323/OCJ
3. ADMINISTRATION CLERK (DCRS) REF NO: 2023/324/OCJ
4. ADMINISTRATION CLERK: ASSET CONTROLLER REF NO: 2023/325/OCJ

The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.

SALARY : R202 233 – R235 611 per annum. The successful candidate will be required to sign a performance agreement.

CENTRE :

• National Office: Midrand
• Eastern Cape Division of The High Court: Mthatha
• Gauteng Division of The High Court: Johannesburg
• Gauteng Division High Court: Pretoria

REQUIREMENTS

Matric Certificate or equivalent qualification. The following will serve as an added advantage: Experience in general administration or Court related functions with regard to court recordings and/or case flow management. A valid driver’s licence.

DUTIES AND RESPONSIBILITIES

Keep and update of all records on the asset register. Bar-code all newly acquired assets. Conduct quarterly assets and ensure that assets condition in the register matches the condition of its existence.

Identify assets for disposal and facilitate the transfer thereof. Assist with reconciliation of the JYP assets register and BAS. Update records of leases on assets and maintain copies for audit purposes.

Follow up on losses reported to Legal Liability and update assets register according to assets status. Facilitate the movements of assets. Update of inventory list and asset register.

Compile daily, weekly, and monthly statistics. Handle external and internal enquiries. Assist with general office duties.

Prepare court before court proceedings to test and operate recording equipment. Perform digital recording of court proceedings and ensure the integrity of such documents. Provide administrative support in circuit courts.

Collecting statistics. Provide administrative support in general on court performance and case flow management. Provide any other administrative support in performance duties in HR, finance and supply Chain as required by the Judiciary, Court Manager and Supervisor.

Computer literacy (MS Office). Good communication (verbal and written) Good interpersonal skills Good problem solving skills. Accuracy and attention to detail.

Ability to work under pressure. Customer service. Document management and operational knowledge of operating a DCRS/CRT machine.

HOW TO APPLY

APPLICATIONS

Quoting the relevant reference number, direct your application to:

National Office Midrand: Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.

Gauteng Division: Pretoria/Johannesburg/ Provincial Service Centre Gauteng Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg.

Eastern Cape Division of the High Court: Mthatha: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag X13012, Cambridge 5206, East London. Applications can also be hand delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.

Western Cape: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018. Applications can also be hand delivered to 30 Queen Victoria Street, Cape Town.

All applications must be submitted on a NEW Z83 form, which can be downloaded from the link at the bottom of this post or obtainable from any Public Service Department.

The application should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.

Each application form must be fully completed, duly signed and initialled by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert.

Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered.

Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance certificate from.

ENQUIRIES

Refer to the full advert below for enquiry contact details.