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Assistant Officer vacancy at University of the Free State | APPLY WITH GRADE 12

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University of the Free State’s Faculty of Natural and Agricultural Sciences invites applications for the vacancy: Assistant Officer.

  • Closing date: 21 May 2023
  • Location: Bloemfontein Campus – Bloemfontein, FS, ZA

Duties and responsibilities:

  • Provide administrative support to the line manager (Academic Head of Department).
  • General office administration and operations, including, but not limited to:
  • Handle all meeting administration, including to arrange meetings, schedule appointments, manage electronic diaries and prepare the meeting minutes.
  • Provide administrative support to all staff as required.

  • File documentation.
  • Order and control stationery.
  • Arrange printing, make photocopies and assist in general maintenance of the photocopier.
  • Assist in travel and accommodation arrangements.

  • Draft letters.
  • Liaise with internal and external stakeholders: answer and handle telephonic enquiries,  incoming correspondence, emails, visitors and general enquiries.
  • Request quotations for laboratory and other items.
  • Provide suppliers with purchase orders and follow-up.
  • Make and administer service requests.

Inherent requirements:

  • Grade 12 or national vocational certificate on NQF Level 4.

Recommendations:

  • BSc or equivalent degree on NQF Level 7 or a three-year national diploma on NQF Level 6.
  • One (1) year’s relevant working experience relating to the duties and responsibilities.
  • Experience in administration of laboratory consumables.
  • Proficient in Microsoft Office, specifically MS Outlook, MS Word and MS Excel.

Required competencies:

  • Results oriented.
  • The ability to cope with a frequently changing environment and to adapt to evolving situations.
  • The ability to be reliable, responsible, dependable and to fulfil obligations.
  • Strategic thinking.

  • The ability to deal with several activities at a time.
  • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
  • Business Acumen:

  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office.
  • Leading.
  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

  • Building coalitions
  • The ability to interact with others and establish personal connections with people.
  • The ability to make decisions through consultation, collaboration and working with close supervision.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

  • A detailed curriculum vitae and cover letter.
  • Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).

  • A certified copy (not older than 6 months) of your identity document (ID).
  • Proof of registration with a Professional Body (if applicable).
  • A copy of your driver’s license (if applicable).
  • A service record of your current employer / last employer (only applicable to external applicants).

Assumption of duties:
As soon as possible

Closing date:

21 May 2023

Salary: The annual remuneration package, including benefits is R 211 391.43- R 354 408.50 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact me at 051 401 9814 or email at [email protected] or [email protected]. Additionally, kindly contact 051 401 9857 / 9810 / 9813 for assistance.


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