Apply for Secretary job at Department of Agriculture | NO EXPERIENCE REQUIRED

The Department of Agriculture, Land Reform and Rural Development is hiring and invites applications for the vacancy: SECRETARY.

• Closing date: 26 May 2023 at 16:00
• Salary: R202 233 per annum (Level 05)

SECRETARY REF NO: 3/2/1/2023/359
Directorate: National Rural Youth Service Corps (NARYSEC)

CENTRE: Western Cape (Cape Town)

REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate. No experience required.

Job related knowledge: Computer literacy (Microsoft Word, Excel, PowerPoint, etc).

Job related skills: Good telephone etiquette. Sound organisational skills. Computer literacy. Language skills and ability to communicate well with people at different levels and from different backgrounds.

Communication skills (written and verbal). Ability to act with tact and discretion and good grooming and presentation skills

DUTIES: Provide secretariat / receptionist support service to the Director. Receive telephonic calls and refer the calls to the correct role players if not meant for the relevant Director. Record appointments and events on the diary.

Type documents for the Director and other staff within the unit on a word process. Operate office equipment e.g. fax machine and photocopier. Provide clerical support services to the Director.

Liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are received. Arrange meetings and events for Director and staff in the unit. Identifies venues, invites role players, organise refreshments, sets up for scheduled meeting and events.

Process travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required.

Draft routine correspondence and reports. Do filing of documents for the Director and the unit where necessary. Administer matters like leave registers and telephone accounts. Receive, record and distribute all incoming and outgoing documents.

Handle the procurement of standards items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings.

Remain up to date with regard to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager.

Study the relevant Public Service and the departmental prescripts / policies and other documents to
ensure that the application thereof is understood properly.

Remain abreast with the procedures and processes that apply in the office of the Director.

ENQUIRIES: Ms NO Ngcaba Tel No: (043) 783 1400

APPLICATIONS: Applications can be forwarded by post to Private Bag X 9086, East London, 5201 or hand delivered during office hours to: 1A Waverley Office Park, 31 – 33 Phillip Frame Road, Chiselhurst, East London 5206.

NOTE/ Instruction: Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.

Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, initialled and signed by the applicant (Part F must be answered and declaration must be completely signed).

Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.

Applicants who do not comply with the above-mentioned instruction/ requirements, as well as applications received late will not be considered.

The Department does not accept applications via email or fax.