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Department of Defence is hiring a Secretary | APPLY WITH GRADE 12

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The Department of Defence is inviting applications for the vacant post of SECRETARY REF NO: MO/08/09/23/04.

Closing date: 31 March 2023 at 16:00

SALARY : R181 599 per annum (Level 05)

CENTRE  :   Office of the Military Ombud, Eco Park Highveld, Centurion

REQUIREMENTS : A minimum of Grade 12/NQF Level 4. Secretarial/ Admin experience and light
vehicle (EB) License will be an advantage.

Special requirements (Skills needed): Proficiency in Microsoft Office suits, Excel. Professional attitude and
appearance.

Solid written and verbal communication skills. Excellent organisational skills. Good telephone etiquette, Sound organisational skills, High level of reliability, ability to act with tact and discretion.

DUTIES : The successful candidate will be required to perform the following core functions:

Providing secretarial and clerical support to the unit. Writing correspondence (i.e. submissions, internal memos, letters and reports.

Filing, faxing, photocopying and tracing documents. Receiving and making telephone calls on behalf of the unit.

Managing the diary and arranging access and parking for visitors. Providing secretarial duties for meetings. Directing enquiries to responsible officials.

Arranging and coordinating all meetings, minutes, venues and refreshments. Co-ordinating all travel arrangements for the Unit and related logistical arrangements.

Handling confidential documents with utmost discretion. Managing and coordinating all incoming and outgoing correspondence.

Updating stakeholder contact details. Making entries and update the database for the Unit. Managing work register for the Unit.

Receiving and compiling monthly and quarterly statistical requirements for the Unit. Provide logistic support to the Unit by: Managing the Asset Register for the Unit.

Procuring basic goods and services in line with procurement prescripts (e.g. stationary and refreshments). Operating and ensuring good working condition of equipment like fax machines and photocopiers.

Ensuring a safe working environment by reporting OHS shortcomings to the Unit Manager.

Remain up to date with regard to prescripts /policies and procedures applicable to his/her work to ensure efficient and effective support to the Unit

ENQUIRIES : HR: Ms N.F. Ntloedibe, Tel No: (012) 676 3840/1

APPLICATIONS : Military Ombud, Private Bag X163, Centurion, 0046, or may be hand-delivered
to C4, 349 Witch Hazel Ave, Eco Origin, Highveld 0157.

(Applications received after the closing date and faxed copies will not be considered). Applications must be submitted on the prescribed form Z83 (obtainable from link at end of this article).

Should an application be received using the incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months.

Closing date: 31 March 2023 at 16:00


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